VILLAGE OF MACKINAW
PRESIDENT AND BOARD OF TRUSTEES
REGULAR MEETING MINUTES
NOVEMBER 22, 2010
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL
Present: Village President Craig Friend and Trustees Mike DeChaney, Carolyn Elmore (arrived at 7:04 p.m.), Tom Goings (by remote attendance), Jerry Peterson, Lynn Rudin, and Jesse Watkins
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Mark McGrath, Public Works Manager Mike Schopp and Glenn and Kelly Atkins
II. PLEDGE OF ALLEGIANCE
III. CONSENT AGENDA: The consent agenda consists of approving the meeting minutes of November 8, 2010, Public Works reports, Utility Billing Report, Treasurer’s financial reports and recurring disbursements.
Trustee Elmore moved, seconded by Trustee Rudin to approve all consent agenda items as submitted. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
IV. PUBLIC COMMENTS:
Ordinance No. 818 for stop sign at Monroe Street and Franklin Street - Kelly Atkins came before the Board to request that a stop sign be placed at Monroe Street and Franklin Street. Atkins reported that on many occasions an accident has almost happened due to no stop sign on Monroe Street before turning onto Franklin Street.
Trustee Watkins moved, seconded by Rudin to adopt Ordinance No. 818 amending the Village of Mackinaw Municipal Code Ordinance No 513 to provide amendments relating to stop sign at the intersection of Monroe Street and Franklin Street.
On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion
V. DEPARTMENT REPORTS:
A. POLICE REPORT: Chief Hartzell and Deputy Chief Davies reported on the activities of the police report. The Police Department had the K-9 unit go through the High School and Jr. High School.
President Friend gave his appreciation on a job well done handling a matter that happened this week.
Illinois Law on Premise Alert Act – Chief Hartzell explain to the Boardthat the Illinois Premise Alert Act (ILPAA) that was passed and requires that Public Safety agencies with CAD programs initiate a Premise Program to maintain information on individuals with special needs within their coverage area. Chief Hartzell contacted Tazewell County Dispatch and was informed that they are working on a universal form to be used by every community in the Tazewell County. Once this form is provided he will report back to the Board.
B. E.S.D.A. REPORT: E.S.D.A. Coordinator Davies reported on the activities of his department.
C. TREASURER’S REPORT:
Non-Recurring Disbursements- Trustee Goings moved, seconded by Trustee Peterson to approve the non-recurring disbursements. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
D. PUBLIC WORKS: Public Works Manager Schopp reported on the activities of the public works department. (report on file)
E. PRESIDENT’S REPORT:
Mahomet Aquifer Consortium Grant Request – Trustee Peterson moved, seconded by Rudin to issue a grant in the amount of $2,500.00 to Mahomet Aquifer Consortium to provide local support for scientific studies and for the development of management options. The funds that are given under this grant are not to be repaid. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
Appoint Village Clerk – Trustee Watkins moved, seconded by Trustee Goings to appoint Village Collector Lisa Spencer to also serve as Village Clerk effective immediately. Term to expire April 30, 2013. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
Appoint Deputy Village Clerk/Collector – Trustee Peterson moved, seconded by Trustee Watkins to appoint Amanda Schmidgall as Deputy Village Clerk/Collector effective immediately. Deputy Clerk term to expire April 30, 2013 and Deputy Collector term to expire April 30, 2011. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
FEMA’s invitation to participate in the National Flood Insurance Program - President decided to table this matter until the December 13, 2010 meeting to allow time to review the information.
F. VILLAGE ATTORNEY’S REPORT:
Reschedule Truth in Taxation Hearing – Attorney McGrath reported to the Board that due to a publishing error made by the Pekin Daily Times the legal notice for the Truth in Taxation Hearing was not publish by its deadline. The Pekin Daily Times will now publish this legal notice at no cost to the Village.
Trustee Elmore moved, seconded by Trustee Watkins to reschedule a public hearing for Truth in Taxation on December 13, 2010 at 7:15 p.m. at the regular meeting of the Village Board of Trustees of the Village of Mackinaw, with a notice of hearing to be published in the Pekin Times. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
Ordinance No. 819 regarding General Obligation Bonds – Trustee Rudin moved, seconded by Trustee Elmore to adopt Ordinance No. 819 abating the tax heretofore levied for the year 2010 to pay debt service on $200,000.00 General Obligation Bonds (Alternate Revenue Source), Series 2003, of the Village of Mackinaw, Tazewell County, Illinois. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
G. EXECUTIVE SESSION – At 8:10 p.m., Trustee Rudin moved, to go into executive session pursuant to the exemption contained in 5 ILCS 120/2(c)(6) to discuss Personnel.
Five Minute Break – President Friend recessed the Board Meeting for a five minute break at 8:13 p.m.
Return to Regular Session – Roll Call @ 8:18 p.m.:
Present: – President Craig Friend and Trustees Mike DeChaney, Carolyn Elmore, Tom Goings (by remote attendance), Jerry Peterson, Lynn Rudin, and Jesse Watkins
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Mark McGrath, and Public Works Manager Mike Schopp
Trustee Rudin withdrew her motion to go into executive session.
H. NEW BUSINESS:
Process to Allow Alcohol Sales in Village of Mackinaw - Trustee Rudin asked Attorney McGrath to explain the process if the Village were to ever to allow alcohol sales within the Village limits. She was curious on the amount of additional sales tax revenue that could be received if Village were able to sell alcohol. Attorney McGrath explained the process. President Friend assigned Trustee Rudin and Trustee Watkins to research this matter and report back to the Board at a later date.
Compensation for Police Chief – Trustee Rudin reminded the Board of their decision to give Chief Hartzell a compensation review once his banked compensation hours were less than one hundred. Trustee Rudin informed the Board that Chief Hartzell’s banked compensation hours are less than one hundred and therefore; it is time for his compensation review. This matter will be discussed at a later meeting.
VIII. ADJOURNMENT @ 8:45 P.M.: There being no further business to come before the Board, Trustee Watkins moved, seconded by Trustee Goings to adjourn, motion carried.
I, Lisa Spencer, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lisa Spencer, Village Clerk Posted: ________