VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

May 10, 2010

Village President Craig Friend called the meeting to order at 7:00 P.M.

This was a regularly scheduled meeting of the Village of Mackinaw.

I. ROLL CALL

Present: 6 – Trustees Carolyn Elmore, Tom Goings, Lynn Rudin, Mike DeChaney, Jesse Watkins, and Jerry Peterson

Also Present: Deputy Chief of Police Bob Davies, Chief of Police Gary Hartzell, Village Treasurer Scott Eidenmiller, Attorney Pat McGrath, Village Clerk Austen Wood, Public Works Manager Mike Schopp, George Smith, Aaron McCombs, Randy Jacobs, and Donita Jacobs.

II. PLEDGE OF ALLEGIANCE

III. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, Collector, Police, Deputy Chief of Police/E.S.D.A. Coordinator, and Village Treasurer.

Trustee Goings moved, seconded by Trustee Elmore to approve all consent agenda items. On a roll call, the vote was:

AYES: 6 - Trustees DeChaney, Peterson, Elmore, Goings, Watkins, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

IV. PUBLIC COMMENT:

Sidewalk- Mackinaw Valley Estates- Public Works Manager Mike Schopp informed the Board that N. Orchard St. is dedicated to the Village, so there may be a chance to create a minor path from Mackinaw Valley Estates to the north end of Orchard St. At this point, there is a lot of growth in the area, so Schopp cannot distinguish the slope of the hill at this time.

Trustee Watkins told the Board he took a look at the area and thinks the project is possible as well. President Friend authorized Schopp to start clearing the area on the north end of Orchard St.

V. REPORTS:

A. CHIEF OF POLICE REPORT: Chief of Police Gary Hartzell informed the Board he has court dates set for four locations with debris still on their property.

Kruse St.- Rick Smith- Small Engine Repair- Randy and Donita Jacobs attended the meeting to discuss the noise coming from their neighbor’s residence. Rick Smith of Kruse St. was told by the former Public Works Manager and Zoning Officer Randy Dabney that he could operate his repair shop as long as he had a garage to work in. This year, the garage burned down. The Jacobs’ main concerns are the noise from running the mowers, the air compressor, the sight of multiple mowers on the lawn, and Smith riding the mowers up and down the street.

The owner of the property is Henderson-Weir. Chief Hartzell offered to speak with Bill Embry from Henderson Weir on Tuesday, May 11 to discuss clearing the property, and afterward to meet with the Zoning Officer Dallas Davis to establish the party responsible for clearing the property.

Village of Mackinaw Page 2 May 10, 2010

Compensation of Officer Bohnker- Officer Doug Bohnker has completed his PTI training, and graduates Saturday. Trustee DeChaney suggested raising his wages from $10.00 per hour to $13.00 per hour. Officers Maria Cupi and John Adkins make $13.00 per hour, and they have worked for Mackinaw for almost the same amount of time as Bohnker.

Trustee DeChaney moved, seconded by Trustee Rudin to increase the pay of Officer Doug Bohnker to $13.00 per hour effective next pay period. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Trustee Watkins asked Officers Hartzell and Davies if the Police could drive by Dunkers during closing time to make sure the bartenders who are closing are safe. Davies informed the Board he has authorized the Officers to do so.

President Friend commended Chief Hartzell on a call regarding a minor. He received good feedback on the work Hartzell had done.

B. E.S.D.A. COORDINATOR REPORT: Deputy Chief of Police/E.S.D.A. Coordinator Bob Davies reported on the activities in the Police Department in the last couple of weeks. Davies informed the Board there have been 27 felony arrests since April 2009.

C. VILLAGE TREASURER’S REPORT: Report on file. There was a discussion about payment to HD Water Works for new meters and meter tail pieces.

Non-Recurring Disbursements- Trustee Goings moved, seconded by Trustee DeChaney to approve the non-recurring disbursements. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Set Date for Budget Workshop- The Board will meet for the annual budget workshop immediately before the regular meeting on May 24, 2010. The budget workshop will start at 6 p.m.

D. PUBLIC WORKS MANAGER’S REPORT: Public Works Manager Mike Schopp reported EPA reporting has been completed for the year. The Consumer Confidence Report is available in the Village Office and will be published in the Olympia Review the first week of June. The Public Works Department replaced a damaged light pole in Veteran’s Park. Ameren fixed the light pole on the corner of Main St. and Fast Ave. that had been hit by a truck. Schopp is working with Village Attorney Pat McGrath to write a sump pump ordinance. Schopp will be sending out a cross-connection survey and letter to residents in the near future and hopes to receive a good response.

Britton Automation fixed a major cable issue at the water plant, and they are quoting prices for a DVR for surveillance. Once the temperature is above 70 degrees, Public Works will be striping parking spaces on Fast Ave.

Trustee Elmore asked Public Works Manager Schopp to extend an invitation to Brian Lang to attend a Board meeting so the Board can meet him.

Village of Mackinaw Page 3 May 10, 2010

Industrial Park Street Improvement Bid- Trustee Elmore moved, seconded by Trustee Goings to let for bids the proposed Industrial Park street improvement project, pursuant to Engineer Patrick Myers’ specifications, and to authorize the Village President, Village Clerk, and Public Works Manager to sign documents as needed to let the project for bids. On a roll call, the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Award Slip-Lining Bid to Hoerr Construction- Trustee Elmore moved, seconded by Trustee Peterson to accept the bid of Hoerr Construction in the amount of $108,232.20 and award the contract to perform the 2010 slip lining project as explained in detail in Engineer Patrick Myers’ specifications to Hoerr Construction, and to authorize the Village President and Clerk to execute all documents necessary to accept the bid and award the contract. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

E. CLERK’S REPORT:

Executive Session Minutes- February 8, 2010 & March 22, 2010- Trustee Elmore moved, seconded by Trustee Goings to approve the executive session minutes from February 8, 2010 and March 22, 2010. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Arbor Day Event- Village Clerk Austen Wood informed the Board Keyser Landscaping offered to donate the labor and trees for an Arbor Day event at Westwood Park. Trustee Goings would like to have dogwood trees planted at the park. The Village also received a donation of $500 from the Mack-ca-Fest Committee. The Board agreed to plant trees at Brock Lake and to follow suggestions made by Keyser Landscaping since they have planted trees for the Village in the past. Because the labor is being donated, no prevailing wage issues apply.

F. VILLAGE PRESIDENT’S REPORT:

Zoning Board Appointments- Trustee Elmore moved, seconded by Trustee Watkins to appoint Dallas Davis as the Zoning Officer for a one-year term, and to appoint Charles Lowery to the Zoning Board for a five-year term. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Channel 31 Broadcast Grant- The Village President reported the grant offered to the Mackinaw Betterment Association last year was for $600.00 and he would like the Village to make a similar grant to promote the local economy during the Heartland Salutes broadcast this year. The Board will discuss this matter further during the next regularly scheduled Board meeting.

Village of Mackinaw Page 4 May 10, 2010

Upgrade Village Software- A part-time office personnel inquired about the Village upgrading software to Office 2007. Using this newer technology will help with monthly reporting. For a basic version, the retail price is $250.00 per unit. President Friend is working with Microsoft on a special license to cover all machines which will only cost $300.00 to $400.00. The Board will discuss this matter further at the next regularly scheduled Board meeting.

Village Meeting Minutes- The Village President reported to the Board on a recent complaint he received which expressed dissatisfaction with the level of detail contained in the meeting minutes. The Board discussed generally their perspective regarding the sufficiency of the meeting minutes. Attorney Pat McGrath explained to the Board the legal requirements for meeting minutes. McGrath explained that the minutes are to be a summary of what happened at the meeting. McGrath also stated he and his firm review the minutes. McGrath offered his opinion that the minutes should generally consist of a record of what took place. The minutes should summarize any discussion and should contain a record of any votes taken. McGrath feels these legal requirements are being met. After discussion of this matter, the Board expressed its opinion that the minutes are generally sufficient as written.

G. VILLAGE ATTORNEY’S REPORT:

Ordinance 806- No Truck Parking Ordinance- Attorney McGrath presented to the Board an ordinance prepared pursuant to the Board’s instructions which would prohibit truck parking in the West half of the 100 block of W. Fast Ave.

Trustee Goings moved, seconded by Trustee Rudin to adopt Ordinance 806, an ordinance amending the Village of Mackinaw municipal code said municipal code being Ordinance No. 513 of the Village of Mackinaw to provide amendments relating to parking restrictions on West Fast Avenue. On a roll call the vote was:

AYES: 6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

VI. ADJOURNMENT @ 8:17 P.M.: There being no further business to come before the Board, Trustee Elmore moved, seconded by Trustee Watkins to adjourn, motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

Austen Wood, Village Clerk Posted: ________