VILLAGE OF MACKINAW
PRESIDENT AND BOARD OF TRUSTEES
REGULAR MEETING MINUTES
AUGUST 9, 2010
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL
Present: – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings, Jerry Peterson, Lynn Rudin, and Jesse Watkins
Absent - None
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Collector/Acting Clerk Lisa Spencer, Village Treasurer Scott Eidenmiller, Attorney Pat McGrath, Attorney Mark McGrath, Brian Lang, Heritage Lake Association Chairman Jim Johnson, Heritage Lake Association Board Members Bill Osborn and Bob Trombini, Mackinaw Township Recreation Board Member Jeff Witte, & Ed Graham.
II. PLEDGE OF ALLEGIANCE
III. CONSENT AGENDA: The consent agenda consists of approving the meeting minutes of July 26, 2010, Public Works report, ESDA report, Police report, Treasurer report and recurring disbursements.
Trustee Elmore moved, seconded by Trustee Watkins to approve all consent agenda items as submitted. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Rudin, Peterson and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
IV. PUBLIC COMMENT:
Community Information Board – Recreation Board Member Jeff Witte came before the Board stating that it would be a benefit for the community to have an information board in the uptown area. If the Village Board is interested the Mackinaw Township Recreation Board would like to help with funding by collecting donations and/or grants and also assist with the project details. It was the consensus of the Board that this would be a benefit to the community. Trustee Rudin volunteered to assist Witte research the project and bring back to the Board for review.
Water Service at Brock Lake – On behalf of the Mackinaw Township Recreation Board, Jeff Witte came before the Board to ask permission for GA Rich to install water service from the existing well at Brock Lake to supply water to the new JFL football field. All expenses would be donated by GA Rich.
Trustee Watkins moved, seconded by Trustee Goings to approve the installation of water service to the new JFL football field at Brock Lake as proposed by the Mackinaw Township Recreation Board at no expense to the Village on the condition that as built plans are given to the Public Works Manager. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
V. REPORTS:
A. ATTORNEY’S REPORT:
Set Hearing on Annexation Agreement for Heritage Lake Subdivision – The Board discussed the potential annexation for Heritage Lake Subdivision. The Board discussed setting a hearing on the Annexation Agreement for Heritage Lake Subdivision. Some Board members felt they needed more time to review the information before setting a hearing date. Attorney McGrath explained that setting a hearing date for September will allow time for the Board to review and make changes/additions to the agreement before having a public hearing. The Board discussed a potential forum allowing residents a chance to voice their opinions on this matter. Attorney McGrath stated a signed annexation agreement would show the residents what the Village Board and Heritage Lake Association have agreed on in writing before proceeding. The Board discussed holding a public informational meeting, after a hearing is held on the annexation agreement and the agreement is signed, to afford an opportunity for Village and Heritage Lake residents to express options and have questions answered regarding the potential annexation of Heritage Lake Subdivision to the Village of Mackinaw.
Trustee Goings moved, seconded by Trustee Elmore to set a public hearing date for the Annexation Agreement for Heritage Lake Subdivision on September 13, 2010 at 7:05 p.m. at the regular meeting of the Village Board of Trustees of the Village of Mackinaw, with a notice of hearing to be published in the Pekin Times. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
Ordinance Requesting Annexation of Heritage Lake Subdivision to the Village of Mackinaw – Trustee Goings moved, seconded by Trustee Elmore to table any action on the Ordinance Requesting Annexation of Heritage Lake Subdivision to the Village of Mackinaw until after the public hearing on the Annexation Agreement for Heritage Lake Subdivision.
On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
Five Minute Break – President Friend dismissed the Board Meeting for a five minute break at 8:25 p.m.
Return to Regular Session – Roll Call @ 8:30 p.m.:
Present: – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings, Jerry Peterson, Lynn Rudin, and Jesse Watkins
Absent - None
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Collector/Acting Clerk Lisa Spencer, Village Treasurer Scott Eidenmiller, Attorney Pat McGrath, Attorney Mark McGrath, Brian Lang, Heritage Lake Association Chairman Jim Johnson, Heritage Lake Association Members Bill Osborn and Bob Trombini, Mackinaw Recreation Board Member Jeff Witte, & Ed Graham.
B. PUBLIC WORK: Due to the Public Works Manager being unable to attend this meeting President Friend reported on the department’s activities. (Report on file.)
C. POLICE REPORT: Chief Hartzell and Deputy Chief Davies stated that they are currently working on issues to be brought before the Board at a later time.
D. E.S.D.A. REPORT: ESDA Coordinator Davies stated that his report was approved in the consent agenda items. Currently there are no new issues to be brought before the Board.
E. TREASURER’S REPORT: Report on file.
Non-Recurring Disbursements- Trustee Elmore moved, seconded by Trustee Goings to approve the non-recurring disbursements. On a roll call, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried
F. PRESIDENT’S REPORT:
Ordinance No. 811 Authorizing the Sale of Village Real Estate (13-13-17-329-018) - Trustee Elmore moved, seconded by Trustee Goings to approve Ordinance No. 811, An Ordinance Authorizing the Sale of the Above Described Real Property owned by the Village with notice of the sale to be published in the Pekin Times and posted at the Village office and with sealed bids to be opened on September 13, 2010 at 7:05 p.m. at the regular meeting of the Village Board of Trustees of the Village of Mackinaw.
On a supermajority roll, the vote was:
AYES: 7 – President Friend and Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being seven affirmative votes, the motion carried.
Ordinance No. 812 Authorizing the Sale of Village Real Estate (13-13-17-329-015) - Trustee Elmore moved, seconded by Trustee Goings to approve Ordinance No. 812, An Ordinance Authorizing the Sale of the Above Described Real Property owned by the Village with notice of the sale to be published in the Pekin Daily Times and posted at the Village office and with sealed bids to be opened on September 13, 2010 at 7:05 p.m. at the regular meeting of the Village Board of Trustees of the Village of Mackinaw.
On a supermajority roll, the vote was:
AYES: 7 – President Friend and Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being seven affirmative votes, the motion carried.
G. ATTORNEY’S REPORT(Conclusion):
Recommend Zoning Board To Set Hearing Date for Annexation of the Kehlert/Vetter Land that was donated to the Village – Trustee Goings moved, seconded by Trustee Rudin to recommend the Zoning Board of Appeals to set a public hearing date to annex into the Village of Mackinaw the green space located Northeast of the intersection of Route 9 and King Drive previously donated to the Kehlert/Vetter. On a roll, the vote was:
AYES: 6 - Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Peddlers License – President Friend stated that is item shall be tabled until the August 23, 2010 board meeting. All in Favor, the motion carried.
VI. NEW BUSINESS: President Friend was asked if the Village could place a park bench by the playground equipment in Veterans Park for parents to use while their children are playing. President Friend stated that he would like to approach local businesses on donating a bench that could be used for advertising.
VII. ADJOURNMENT @ 9:45 P.M.: There being no further business to come before the Board, Trustee Goings moved, seconded by Trustee Watkins to adjourn, motion carried.
I, Lisa Spencer, Acting Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lisa Spencer, Acting Village Clerk Posted: ________