VILLAGE OF MACKINAW
PRESIDENT AND BOARD OF TRUSTEES
REGULAR MEETING MINUTES
JANUARY 10, 2011
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL
Present: Village President Craig Friend and Trustees Mike DeChaney, Tom Goings (by remote attendance) and Lynn Rudin
Absent: Trustee Carolyn Elmore, Jerry Peterson and Jesse Watkins
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Clerk/Collector Lisa Spencer, Village Treasurer Scott Eidenmiller, Attorney Mark McGrath, and Public Works Manager Mike Schopp
II. PLEDGE OF ALLEGIANCE
III. CONSENT AGENDA: The consent agenda consists of approving the meeting minutes of December 13, 2010, Public Works reports, Police Department reports, ESDA report, Collector’s utility billing report, Treasurer’s financial reports and recurring disbursements.
Trustee DeChaney moved, seconded by Trustee Rudin to approve all consent agenda items as submitted. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried.
IV. DEPARTMENT REPORTS:
A. POLICE REPORT: Chief Hartzell and Deputy Chief Davies reported on the activities of the police department.
Police Chief Hartzell informed the Board that the police department received a generous gift of $5000.00 from US Conveyor. The gift was given due to their appreciation of the Mackinaw Police Department and is to be used on equipment for the department.
Camera with equipment and VHS/DVD player recorder - Deputy Chief Davies asked the Board to authorize the department to purchase a camera with equipment and a VHS/DVD player recorder from Best Buy with the gift money given by US Conveyor.
Trustee Rudin moved, seconded by President Friend to authorize the police department to purchase a Nikon D90 SLR camera with equipment for $1189.95 and a VHS/DVD player recorder for $299.99 from Best Buy with a portion of the gift money given by US Conveyor. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Laptop computer - Deputy Chief Davies asked the Board to authorize the department to purchase a durabook laptop computer from Gamma Tech with gift money given by US Conveyor.
Trustee Goings moved, seconded by Trustee DeChaney to authorize the police department to purchase a durabook laptop computer from Gamma Tech for $1327.00 with a portion of the gift money given by US Conveyor. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
B. E.S.D.A. REPORT: E.S.D.A. Coordinator Davies reported on the activities of his department.
C. TREASURER’S REPORT:
Non-Recurring Disbursements- Trustee Goings moved, seconded by President Friend to approve the non-recurring disbursements. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Sewer Slip Lining – Treasurer Eidenmiller informed the Board that until interest rates increase he will not be investing money into a CD but has appropriated $25,000.00 of the current sewer fund for the 2011 sewer slip lining project which does show on the account balance report given to the Board.
D. PUBLIC WORKS: Public Works Manager Schopp reported on the activities of the public works department. (report on file)
Renew recycling agreement with Midland Davis Corporation – Trustee Rudin moved, seconded by Trustee DeChaney for the Village to enter into an agreement with Midland Davis Corporation establishing terms and conditions of servicing the Village’s recycling drop off box and to have President Friend sign the agreement on behalf of the Village. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Water main loop from Leopold Street to Orchard Street – Public works manager Schopp presented a project to install a water main loop from Leopold Street to Orchard Street. The purposed loop would be a total of 2536 feet long and would increase flow and pressure to White Street and to the fire hydrant at Cagle Automotive. The loop would also eliminate dead ends at Leopold Street and Orchard Street and give an opportunity for future development south of IL RT 9. Schopp is requesting have engineering firm Patrick N. Meyers & Associates proceed with the preliminary documents and applications necessary to receive permits and prepare a bid packet for this project.
Trustee Goings, seconded by President Friend to authorize engineering firm Patrick N. Meyers & Associates to proceed with the preliminary documents and applications necessary to receive permits and prepare a bid packet for this project at a cost not to exceed $10,000. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
E. PRESIDENT’S REPORT:
Hunter Safety Class – President Friend asked the Board to consider sponsoring another IDNR Hunter Safety Class to be held at the Municipal Building. Trouble Free Inc. has generously offered to supply the food if another class is sponsored.
Trustee Goings moved, seconded by Trustee Rudin to have the Village of Mackinaw sponsor another IDNR Hunter Safety class to be held at the Municipal Building and accept Trouble Free Inc.’s generous offer to supply food for the class. On the roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Change effective date for the annual review of employees pay and benefit levels - President Friend requested that an ordinance be written to change the effective date for the annual review of employees pay and benefit levels from January 1 to May 1 due to employee appointments and fiscal year budgets and appropriations.
Trustee Goings moved, seconded by Trustee Rudin to authorize the Village Clerk to prepare an ordinance to change the effective date for the annual review of employees pay and benefit levels from January 1 to May 1. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Holiday pay for employees – President Friend informed the Board that he has set a Village policy that in event an employee is called to work on New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving or Christmas due to snow removal or a department emergency the employee will be paid time and a half for those hours worked.
President Friend also informed the public works department of the compliments he has received regarding this season’s snow removal and gave thanks to all the employees that worked during the snow storm on Christmas.
F. TRUSTEES REPORT:
Water and sewer rates – Trustee Goings explained to the Board that he has reviewed the revenue and expenses for the water and sewer funds and currently feels due to the economy the Village should not proceed with the 2011 annual increase of water and sewer rates as stated in sections 51.181 and 51.182 of the Village Code.
Trustee Goings moved, seconded by Trustee Rudin to not proceed with the 2011annual increase of water and sewer rates as stated in sections 51.181 and 51.182 of the Village Code and to review this matter again before proceeding with an annual increase of water and sewer rates for 2012. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
Zoning Board recommendation regarding permit fees for fences – The Zoning Board of Appeals would like to recommend the Village Board add a fee of $10 for construction of a fence be added to the resolution establishing fees pursuant to section 153.7 of the Village Code.
President Friend moved, seconded by Trustee Goings to authorize Clerk Spencer to prepare a resolution establishing that a fee of $10 for construction of a fence be added to the resolution establishing fees to be charged pursuant to section 153.7 of the Village Code. On a roll call, the vote was:
AYES: 4 – President Friend and Trustees DeChaney, Goings and Rudin
NAYS: 0
ABSENT: 3 – Trustee Elmore, Peterson, and Watkins
There being four affirmative votes, the motion carried
G. NEW BUSINESS:
Tazewell County digital photo – President Friend informed the Board that he has contacted Tazewell County regarding the cost of a digital photo of the Village of Mackinaw. The cost of the digital photo will be determined after complete list has been complied of communities wishing to participate in this project. Once this list is complete a quote from Tazewell County will be given to the Village.
Process of a citizens’ referendum for the Village to allow the sale of alcohol - Trustee Rudin asked Attorney McGrath to explain the process of a citizens’ referendum for the proposition of the Village to allow the sale of alcohol. The process was explained and the Board was informed that work regarding a citizens’ referendum may not be done by the Village office or as a Village Board member, however Board members may be part of a citizens’ committee as a citizen.
VIII. ADJOURNMENT @ 8:10 P.M.: There being no further business to come before the Board, Trustee DeChaney moved, seconded by President Friend to adjourn, motion carried.
I, Lisa Spencer, Village Clerk/Collector of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lisa Spencer, Village Clerk/Collector Posted: ________