February 8, 2010
Village President
This was a regularly scheduled meeting of the
I. ROLL CALL AT 7:00 P.M.
Present: 4 – Trustees Carolyn Elmore, Lynn Rudin, Mike DeChaney, and Tom Goings
Absent: 2 –
Trustees Jerry Peterson and Jesse
Watkins
Also Present: Deputy Chief of Police Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Chief of Police Gary Hartzell, and Public Works Manager Mike Schopp
II. PLEDGE OF ALLEGIANCE
III. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, Collector, Police, Deputy Chief of Police/E.S.D.A. Coordinator, and Village Treasurer.
Trustee Goings moved, seconded by Trustee Elmore to approve all consent agenda items. On a roll call, the vote was:
AYES: 4 - Trustees Elmore, DeChaney, Goings, and Rudin
NAYS: 0
ABSENT: 2 - Trustees Peterson and Watkins
There being
four affirmative votes, the motion carried.
IV.
REPORTS:
A.
CHIEF OF POLICE REPORT:
Chief of Police Gary Hartzell had nothing to report.
Trustee Watkins arrived at 7:03 p.m.
B.
E.S.D.A. COORDINATOR REPORT:
Deputy Chief of Police Bob Davies
reported on the latest activities in the Police Department. Report on file.
C.
VILLAGE TREASURER’S REPORT:
Report on file.
Non-Recurring
Disbursements- Trustee Elmore moved,
seconded by Trustee Goings to approve the non-recurring disbursements. On a roll
call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
D.
PUBLIC WORKS MANAGER’S REPORT:
Public Works Manager Mike Schopp
reported on the activities in his department. Report on file.
Schopp reported that the sand filters at
the lagoons need to be cleaned. This project happens once every five years, and
he anticipates cleaning the sewers in June or July.
Public Works has been doing a lot of
water audits in the last week.
Rita Rasmussen, Lynn Gesell, and
Michelle Gesell arrived at 7:06 p.m.
V.
PUBLIC COMMENT: Rita Rasmussen, Lynn
Gesell, and Michelle Gesell came to the meeting to question why their water
bills are so much more expensive this month. The Board described the rate
increase to them, which was 3% for both water and sewer, and a dollar increase
for sewer per additional 1,000 gallons.
Public Works Manager Schopp informed the citizens that meter readings are
done every month, and this bill included 34 days of service as opposed to the
normal 30 day period. The Board gave the citizens a worksheet describing the
rate increases and how the sewer funds will be used to repair the sewer system.
Ed Graham arrived at 7:13 p.m.
Ed Graham came to the Board as the Vice President of the
President Friend told Graham he would have to speak with Karlie Weishaupt,
who donated the bell to the Village. Karlie is working with the Boy Scouts to
maybe have a memorial in Veteran’s Park.
Ed Graham left the meeting at 7:20 p.m.
VI.
REPORTS, CONTINUED:
A.
VILLAGE PRESIDENT’S REPORT:
Hunter’s Safety Class-
President Friend will provide more information regarding the cost of conducting
this class at the next regularly scheduled Board meeting on February 22, 2010.
Health Insurance
Renewal- President Friend reported
the employee insurance rates are down 18.3% for this year.
Contract with CPA-
Trustee Goings moved, seconded by
Trustee Elmore to accept the contract with CPA John Grimes in the amount of
$3885.00 for a two-year term. On a roll call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
Private Use of Squad
Car- President Friend has received a
complaint that Chief Hartzell was spotted using the squad car for personal use.
In the past, Hartzell was told he could drive the squad car within the city
limits, so the public sees the car patrolling.
Attorney Mark McGrath informed the Board this was never documented, and if
the Board wants to authorize Hartzell and Davies to use the department vehicles
for personal use, they should document it in the minutes.
Trustee Watkins moved, seconded by Trustee Goings to authorize Chief
Hartzell and Deputy Chief Davies to drive the police department vehicles for
personal use in Mackinaw so the vehicles will be seen throughout Mackinaw and to
authorize Chief Hartzell and Deputy Chief Davies to drive the police department
vehicles to their residences when off duty. On a roll call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
Employee Pay Raises-
President Friend asked Chief
Hartzell for recommendations for the part time officers’ pay raises. Officer
Bohnker will not receive a raise until after he completes his PTI training.
Trustee Goings moved, seconded by Trustee DeChaney to increase the hourly
rate of pay for Officer Polson and Officer Adkins by one dollar, effective next
pay period and to increase the hourly rate of pay for Officer Cupi by one dollar
effective January 1, 2010. On a roll call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
Trustee Elmore moved, seconded by Trustee Rudin to increase the hourly rate of pay for Officer Colclasure by fifty cents for his scheduled eight hours a month, effective next pay period. On a roll call the vote was:
AYES: 3 - Trustees Elmore, Watkins, and Rudin
NAYS: 1 – Trustee Goings
ABSENT: 1- Trustee Peterson
PRESENT: 1- Trustee DeChaney
Present vote is added to majority and
therefore is an AYE vote.
FINAL AYES: 4 – Trustees Elmore, Watkins, Rudin, and DeChaney.
There being four affirmative votes, the motion carried.
Trustee Watkins moved, seconded by Trustee Goings to increase the hourly rate of pay for Sue Davies and Barb James by one dollar, effective on the next pay period. On a roll call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
B.
VILLAGE TRUSTEE’S REPORT:
Trustee Rudin will have information on
upcoming events from the Triangle of Opportunity after the next Triangle of
Opportunity meeting on February 25, 2010.
C.
VILLAGE ATTORNEY’S REPORT:
Approve Executive
Session Minutes- Trustee Elmore
moved, seconded by Trustee Watkins to approve the executive session minutes from
January 11, 2010 and January 25, 2010. On a roll call the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
Ordinance #801-
Dwellings in a
The Board asked Attorney McGrath to
change the ordinance to include single, two-family, and multi-family.
Trustee Goings moved, seconded by
Trustee Watkins to approve Ordinance 801, an ordinance amending the
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
VII. EXECUTIVE SESSION –At 8:07 p.m., Trustee Watkins moved, seconded by Trustee Elmore to go into executive session to discuss threatened litigation which is probable or imminent and personnel issues, and to allow Chief of Police Gary Hartzell, and Deputy Chief of Police Bob Davies to remain for the executive session. On a roll call, the vote was:
AYES: 5 - Trustees Elmore, DeChaney, Watkins, Goings, and Rudin
NAYS: 0
ABSENT: 1- Trustee Peterson
There being five affirmative votes, the motion carried.
VIII.
ROLL CALL @ 8:35 P.M. - RETURN TO REGULAR SESSION:
Present: Trustees DeChaney, Elmore, Rudin, Goings, and Watkins.
Also Present: President Friend, Chief of Police Hartzell, Deputy Chief of Police Davies, and Village Clerk Wood.
IX.
ADJOURNMENT @ 8:36 P.M.: There
being no further business to come before the Board, Trustee Elmore moved,
seconded by Trustee Watkins to adjourn, motion carried.
I, Austen
Wood, Village Clerk of the
Austen Wood, Village Clerk Posted: ________