VILLAGE OF MACKINAW
100 E FAST AVENUE
MACKINAW, IL 61755
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:30 P.M.
Village President Craig Friend called the meeting to order at 7:30 P.M. It was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL @ 7:30 P.M. Present: 3* – Trustees Mike DeChaney, Joe England, and Lynn Rudin.
Trustee Elmore arrived at 7:38 and Tom Goings was approved to attend by remote attendance
after Ordinance #782 was passed.
Absent: Trustee Carolyn Elmore was absent for roll call and the consent agenda, Trustee Tom Goings, Paul Miller were absent.
Also Present: Village Residents Charles Templeton, Jerry Peterson, Andrew Greenway, Public Works Manager Randy Dabney, Deputy Police Chief Bob Davies, Village Treasurer Scott Eidenmiller, Village Attorney Mark McGrath, and Village Clerk Lorrie Paxton.
II. REPORT’S:
A. VILLAGE ATTORNEY’S REPORT: Attorney Mark McGrath
Ordinance # 782 Remote Attendance Policy - An Ordinance amending the Village of Mackinaw municipal code said municipal code being Ordinance
number 513 of the Village of Mackinaw to provide amendments relating to remote attendance policy.
Trustee England moved, seconded by Trustee
DeChaney to accept Ordinance #782 regarding the Remote Attendance policy
prepared by Village Attorney,
Mark McGrath. A Trustee will be authorized to attend the meeting electronically
unless a motion objecting to the Trustee’s electronic attendance is made,
seconded and approved by two- thirds of the Trustees that are physically present. On a roll call, the vote was;
AYES: 4 – Trustees DeChaney, England, Rudin, and President Craig Friend.
NAYS: 0
ABSENT: 3- Trustee Carolyn Elmore, Tom Goings and Paul Miller.
There being four affirmative votes, the motion carried.
III. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements and reports which include the Village Clerk, Police Chief, Deputy Police Chief -Emergency Management Coordinator, Public Works, Village Treasurer, and Collectors report.
Trustee England moved, seconded by Trustee Rudin to approve the consent agenda which includes the January 26, 2009 regular meeting minutes, as presented by Village Clerk Lorrie Paxton. On a roll call, the vote was;
AYES: 4 – Trustees DeChaney, England, Goings, and Rudin.
(Trustee Tom Goings was present via conference call)
NAYS: 0
ABSENT: 2- Trustees Elmore, and Miller
There being four affirmative votes, the motion carried.
Trustee Carolyn Elmore arrived at 7:38 pm
IV. CITIZENS COMMENTS AND CONCERNS:
New Street Light at Water Plant – Resident Charles Templeton came to the Board with his problems regarding the new street light behind his home at 401 Fast Avenue. The new light was installed by Ameren IP this past week. He asked why this light was installed. He stated that the new light shines in his house from dusk to dawn. Trustee England stated he discussed this with the Public Works Manager Randy Dabney. Dabney sent the request into AmerenIP in November due to an increase in vandalism in this area, and asked to be contacted before installation. AmerenIP installed the light with out prior approval of the location.
Dabney will contact Ameren to see if there are any shields available to direct the light at the water plant rather than into Mr. Templeton’s house. President Friend explained to Mr. Templeton that no action can be taken on this matter because it was not on the agenda. Mr. Templeton asked that this be added to the next agenda for consideration and action.
V. REPORTS: (continued)
A. POLICE CHIEF’S REPORT: Police Chief Gary Hartzell, report on file.
Additional Crossing Guard – Chief Hartzell reported that he is looking for a new crossing guard substitute.
Orchard Street Parking– Chief Hartzell would suggest no parking on Orchard Street during set times so it will not affect the funeral home. He stated that there is no access to the alley behind the rental home at 409 S. Orchard Street, so parking off street would be impossible for this resident. The Board suggested putting in a round-about drive; Public Works Manager stated it would cost approximately $800 to cut the curb twice for this purpose. President Friend suggested to the board that the Village split the cost of the new drive with the owner of the property to get the vehicles off the truck route. Hartzell stated he would contact the home owner and have him come to the next Village Board meeting. McGrath reminded the Board this would be a potential use of the business development tax money.
Trustee England moved, seconded by Trustee Elmore to table this issue until the next regular meeting until the Board can talk with the home owner. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Tom Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
B. EMERGENCY MANAGEMENT COORDINATOR’S REPORT: Emergency Management Coordinator and Deputy Police Chief, Bob Davies reported on the activities in his department. Report on file.
Part-time Police Officer’s update – Officer Davies reported to the Board that part-time Officer’s Cupi and Adkins have been trained and will start working on their own. He stated that the Village currently has seven Police Officers including the Police Chief and Deputy Police Chief.
C. TREASURER’S REPORT: Treasurer, Scott Eidenmiller reported on the Village’s accounts and investments. Report on file.
Approval of Non-recurring Bills –Trustee Goings moved, seconded by England to approve the non-recurring bills as submitted by the Village Clerk. On a roll
call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Tom Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Tazewell County Recycle Grant – Eidenmiller explained that the recycle grant is an annual grant through Tazewell County; he suggests the Board approve the President and Clerk to sign. Once the grant is paid to the Village, the Village Collector will invoice Mackinaw Township for half of the remainder of the unpaid balance for recycling to date.
Trustee Elmore moved, seconded by Trustee DeChaney to allow the President and Clerk to sign the contract with Tazewell County for a $2932.50 grant. On a roll
call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Tom Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Debit Card for Office use – Trustee England moved, seconded by Trustee Goings to approve a debit card for full-time Street Superintendent, Mike Schopp with a
$100 limit for postage and other incidentals. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
D. PUBLIC WORKS REPORT: Public Works Manager, Randy Dabney reported on the activities in his department. Report on file.
Street Light on West First Street – Dabney reported that there will be not cost the Village to have a light put on the existing pole at the end of First Street. Dabney stated that it will be cost approximately $14 per month for the new light.
Trustee Rudin moved, seconded by Trustee England to approve the Public Works Manager to submit a service order to AmerenIP for a light to be put on the
existing pole at the end of First Street. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Sanitary Sewer Improvement Bid Documents – Dabney suggests the Board approve the bid documents as prepared by Engineer, Patrick Meyers. Dabney stated the work will begin in March. The Village Treasurer suggested the Village may spend approximately $100,000 on this project.
Trustee Goings moved, seconded by Trustee England to accept the sanitary sewer improvement bid documents as prepared by Patrick Meyers. On a roll call, the
vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Economic Stimulus Projects submitted – Dabney reported that he has submitted three projects to the Tri-County Economic Council to be considered for President Obama’s Economic Stimulus project Bill. Dabney suggests anyone that would be willing to write letters to their congressman expressing the need for money for these projects for the Village would be of great help. Only projects that are shovel ready within 90 days were submitted.
Cross Implement Lease – Dabney explained that he has no issues with the gator, this lease will be $1800 for a one year lease. He had a problem with the mowers that were leased last year and is negotiating with Cross Implement regarding service. The lease for the two new mowers for 2009 will be $1900 for each mower. Treasurer Eidenmiller stated that the lease package price may change if the package is changed. Dabney will report back at a future meeting.
E. PRESIDENT’S REPORT:
American Legion Memorial Project – President Friend stated that the Legion approved the plan which was submitted to the Village at the January 26th meeting. Trustee Rudin asked for a form to purchase the bricks for the memorial project. President Friend will supply the Village office with order forms as soon as they are available from the Legion.
CDAP Grant Update – President Friend reported that he has signed the CDAP Grant for the IGA Project.
Mahomet Aquifier Consortium – President Friend asked that Village Attorney McGrath explain the letter from the Mahomet Aquifier Consortium to the Board. McGrath explained that they are looking for donations, if the Village is interested in supporting them they could offer a grant. Trustee England moved, seconded by Trustee Elmore to table this item until the next regular meeting. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Illinois Department of Agriculture – The Board decided to wait to make any decisions on this item until the Public Works Manager reviews the agreement and compliance inspection form.
Trustee Goings cell phone disconnected, President Friend recalled Mr. Goings.
Water and Sewer Rates – President Friend stated that he has received several calls from residents regarding the water and sewer increase effective February 1st. He would like the Board to consider putting a freeze on the rates for 2010 with the economic times. The Board asked that the Village Treasurer review the water fund and report back to the Board regarding next years increase. Trustee Goings would like Public Works Manager and Village Treasurer to work together to figure out what a gallon of water costs the Village.
F. VILLAGE CLERK’S REPORT: Village Clerk, Lorrie Paxton reported on the activities in the Village office, report on file.
Spring Clean up day set – Village Clerk, Lorrie Paxton reported that annual spring clean up day is set for Monday May 11, 2009. Trustee Elmore moved
seconded by Trustee England to approve the date for this year’s annual clean-up day. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
Beautification Board Meeting update – The Clerk reported that the Beautification Board held their meeting on February 3rd at 6pm. The Beautification Board is currently reviewing the 2010 fiscal budget to present to the Village Board. They hope to finalize their budget at the April 7th meeting. Other Reports presented to the Board included an updated Monthly Employee Hourly report, Eastern Tazewell Development Reimbursement list, and the Beautification/Tree Board minutes from the February 3rd meeting.
VI. NEW BUSINESS:
Fox 43 News – President Friend reported that he will be having a meeting on Wednesday February 11th at the Village office for Mackinaw business owners
interested in being on Fox 43 news March 12, 2009. This meeting has was posted and mailed to local businesses on Friday February 6th.
VII. EXECUTIVE SESSION @ 8:38 P.M.: Trustee Rudin moved, seconded by Trustee England to go into executive session to discuss employee compensation and to
allow Village Attorney Mark McGrath, Village Treasurer Scott Eidenmiller, and Deputy Police Chief Bob Davies to remain for this session. Attorney McGrath will take
minutes for this session only. On a roll call the vote was:
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
IIX. ROLL CALL @ 8:40 P.M. RETURN TO REGULAR SESSION: Present: 5 –Trustees Mike DeChaney, Carolyn Elmore, Joe England, Tom Goings, and Lynn Rudin.
Also Present: Village President Craig Friend, Deputy Police Chief Bob Davies, Village Attorney Mark McGrath, Village Treasurer Scott Eidenmiller, and Village Clerk Lorrie Paxton.
IX. EMERGENCY EXECUTIVE SESSION @ 8:44 P.M.: Trustee Elmore moved, seconded by Trustee England to go into emergency executive session to discuss employee compensation and personnel matters and to allow Village Attorney Mark McGrath, Village Treasurer Scott Eidenmiller, and Deputy Police Chief Bob Davies to remain for the executive session. Attorney McGrath will take minutes for this session only. On a roll call the vote was:
AYES: 5 – Trustees DeChaney, Elmore, England, Goings, and Rudin.
(Trustee Goings was present via conference call)
NAYS: 0
ABSENT: 1- Trustee Miller
There being five affirmative votes, the motion carried.
X. ROLL CALL @ 10:03 P.M. RETURN TO REGULAR SESSION: Present: 5–Trustees Mike DeChaney, Carolyn Elmore, Joe England, Tom Goings, and Lynn Rudin.
Also Present: Village President Craig Friend, Police Chief Gary Hartzell, Deputy Police Chief Bob Davies, Village Attorney Mark McGrath, and Village Clerk Lorrie Paxton.
Part-time Office Assistant – The Board discussed hiring a new part-time Office Assistant and accepting Part-timer, Dawn Tate’s resignation. These items will be on the next agenda for consideration and action.
Rock on Village Easement – Trustee Elmore asked the Board if a resident can put white rock in front of their home on the Village right-of-way. The Board suggested that she talk to Public Works Manager, Randy Dabney for details.
XI. ADJOURNMENT @ 10:12 P.M.: There being no further business to come before the Board Trustee Goings moved, seconded by Trustee Elmore to adjourn, the motion carried.
I, Lorrie Paxton, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lorrie Paxton, Village Clerk