VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

FEBRUARY 14, 2011

Village President Craig Friend called the meeting to order at 7:00 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL

Present: Village President Craig Friend and Trustees Mike DeChaney, Carolyn Elmore, Tom Goings, Jerry Peterson, Lynn Rudin and Jesse Watkins

Also Present:  Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Mark McGrath, Village Treasurer Scott Eidenmiller and Public Works Manager Mike Schopp

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the meeting minutes of January 24, 2011, Public Works reports, Police report, E.S.D.A. report, Collector’s utility billing report, Treasurer’s financial reports and recurring disbursements.

        Trustee Elmore moved, seconded by Trustee Rudin to approve all consent agenda items as submitted.  On a roll call, the vote was: 

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

IV.        DEPARTMENT REPORTS:

A.     POLICE REPORT: Deputy Chief Davies reported on the activities of the police department.

B.     E.S.D.A. REPORT:  E.S.D.A. Coordinator Bob Davies reported on the activities of the E.S.D.A. department.

Resolution 11-02 National Incident Management System (NIMS) - Trustee Goings moved, seconded by Trustee Peterson to adopt resolution 11-02 stating that the National Incident Management System guidelines have been established as the Village of Mackinaw standard for incident management.  On a roll call, the vote was: 

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

C.     TREASURER’S REPORT: 

Non-Recurring Disbursements- Trustee Elmore moved, seconded by Trustee DeChaney to approve the non-recurring disbursements. On a roll call, the vote was:

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

Investment report – Trustee Goings moved, seconded by Trustee Peterson to approve the Treasurer’s Investment report as submitted.  On a roll call, the vote was:

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

Police car grant application – Treasurer Eidenmiller informed the board that the Illinois Criminal Justice Information Authority is accepting applications for their Justice Assistance Grant Program to provide assistance to local units of government in funding the purchase of police cars and related equipment.  He is currently working with the Deputy Police Chief and the Collector on this application and is asking that the board authorize him submit the application for an up to $20,000.00 matching funds grant. 

Trustee Goings moved, seconded by Trustee Watkins to authorize the Treasurer to submit an up to $20,000.00 matching funds grant application to the Illinois Criminal Justice Information Authority. On the roll call, the vote was:

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

D.    PUBLIC WORKS: Public Works Manager Schopp reported on the activities of the public works department. (report on file)

E.     PRESIDENT’S REPORT:

Parking on Orchard Street - President Friend informed the Board of issue regarding the congestion of traffic flow in the 400 block of Orchard Street, this is due to a residence not having off street parking available.  He asked the Board and the Public Works Manager to look at the area and bring ideas and options to correct the issue to the next regularly scheduled Board meeting.

Tazewell County recycling agreement and grant - Trustee Goings moved, seconded by Trustee Elmore to authorize the Village of Mackinaw to enter into a recycling agreement with the County of Tazewell and to have the President sign the agreement on behalf of the Village of Mackinaw.  The agreement states that the Village of Mackinaw will be provided a grant in the amount of $3,350.00 to be used in support of and in connection with the County approved recycling collection program.  On a roll call, the vote was:

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

Resolution 11-03 showing environmental support to the Village of DePue -   Trustee Goings moved, seconded by Trustee Peterson to adopt resolution 11-03 showing support of environmental site remediation of contamination located in the Village of DePue and surrounding areas.  On a roll call, the vote was:

      AYES:          6 – Trustees DeChaney, Elmore, Goings, Peterson, Rudin and Watkins

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried. 

F.      TRUSTEE REPORT:

Procedure for handling Village requests – Trustee Goings asked Attorney McGrath to explain his procedure on handling Village requests.  McGrath explained that simple requests are handled immediately where as complex requested are subject to approval by the Village President before proceeding.  

Mackinaw Township Recreation Board topics - Trustee Rudin spoke to the Village Board as the liaison for the Mackinaw Township Recreation Board.  The current intergovernmental agreement between Mackinaw Township and the Village of Mackinaw states that fertilizer and weed control of the recreational area are to be furnished by the Village of Mackinaw.  Therefore; the Mackinaw Township Recreation is requesting that the Village of Mackinaw fertilize Brock Lake’s ball diamond outfields and Westwood Park’s soccer field in the spring of 2011.  Public Works Manager Schopp will look into gathering quotes on fertilizer service and present to the Village Board for approval.   

Trustee Rudin stated that the current intergovernmental agreement has not been updated since it was signed in 2004 and asked that the Village Board review the intergovernmental agreement to see if an update is necessary. 

VIII.   ADJOURNMENT @ 8:15 P.M.: There being no further business to come before the Board, Trustee Rudin moved, seconded by Trustee Peterson to adjourn, motion carried.

I, Lisa Spencer, Village Clerk/Collector of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Lisa Spencer, Village Clerk/Collector Posted: ________