VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

March 8, 2010

Village President Craig Friend called the meeting to order at 7:01 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL

Present: 6 – Trustees Carolyn Elmore, Jesse Watkins, Tom Goings, Lynn Rudin, Mike DeChaney, and Jerry Peterson

Also Present:  Deputy Chief of Police Bob Davies, Attorney Pat McGrath, Village Clerk Austen Wood, Chief of Police Gary Hartzell, Homeland Security Representative Jennifer Zinkel, and Public Works Manager Mike Schopp

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, Police Department, E.S.D.A. Department, and Village Treasurer.

        Trustee Elmore moved, seconded by Trustee Watkins to approve all consent agenda items. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

IV.        PUBLIC COMMENT:

Homeland Security- Jennifer Zinkel attended the meeting to discuss using the Community Room in the Municipal Building as the secondary media center for the greater Mackinaw area in the event of a disaster. This media center will be used in the event of a local disaster to provide to the public quick and accurate information.

Trustee Watkins moved, seconded by Trustee Goings to allow Homeland Security to use the Community Room in the Mackinaw Municipal Building as a Joint Information Center in the event of a disaster. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

V.           REPORTS:

A.     CHIEF OF POLICE REPORT: Report on file.

B.     E.S.D.A. COORDINATOR REPORT: Report on file.

C.     VILLAGE TREASURER’S REPORT:  Report on file.

Non-Recurring Disbursements- Trustee Goings questioned the Police Department regarding the Bob Grimm Chevrolet bill for this month. Chief Hartzell explained that the 2003 squad car needed special repairs.

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Trustee Goings moved, seconded by Trustee Watkins to approve the non-recurring disbursements. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Investment Report- Trustee Goings moved, seconded by Trustee Peterson to accept the Investment Report as submitted by Treasurer Eidenmiller. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

D.    PUBLIC WORKS MANAGER’S REPORT: Mike Schopp reported that he would like to look into installing meters in all municipal buildings that are not metered at this time in order to get a handle on water loss percentages. Also, he would like to install new meters on main water feeds into Heritage Lake in order to detect whether or not there is a leak in Heritage Lake or in the Village.

President Friend asked Schopp to look into prices on an LED or single flashing light for the stop signs at the intersection of Fast Ave. and Orchard St.

E.     VILLAGE PRESIDENT’S REPORT:

Hunter’s Safety Class- President Friend will provide more information regarding the cost of conducting this class at the next regularly scheduled Board meeting on March 22, 2010.

Annual Tazewell County Recycling Grant- Trustee Goings moved, seconded by Trustee DeChaney to enter into the Tazewell County Recycling Grant Agreement, to authorize President Friend to sign the agreement, and to authorize the Village Clerk to attest to the agreement. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Employee Pay Raises- The Board will discuss employee pay raises in executive session.

F.      VILLAGE TRUSTEE’S REPORT: Trustee Rudin handed out an invitation to the Triangle of Opportunity Scholarship Fundraiser.

Trustee Goings is working on reports for the water and sewer rates. He is collecting information regarding billing, collecting, projects, and more to write up a plan for the future.

      G. VILLAGE ATTORNEY’S REPORT:

Executive Session Minutes from February 22, 2010- Trustee Goings moved, seconded by Trustee Elmore to approve the executive session minutes from February 22, 2010. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

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Ordinance 802-Variance at 106 Tazewell St.- Trustee Goings moved, seconded by Trustee DeChaney to accept the recommendation of the Zoning Board and adopt Ordinance 802, which states “An ordinance granting a variance to Cheryl M. Gilbert for property located at 106 Tazewell Street to exceed the size limit of an accessory structure.” On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

VI.        EXECUTIVE SESSION –At 7:48 p.m., Trustee Elmore moved, seconded by Trustee Goings to go into executive session to discuss employee compensation and pending litigation, to allow Village Attorney Pat McGrath to remain for the executive session, and for Attorney Pat McGrath to serve as special recording secretary and record the minutes for this session only. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

VI.    ROLL CALL @ 9:02 P.M. - RETURN TO REGULAR SESSION: 

         Present: Trustees DeChaney, Elmore, Rudin, Goings, and Peterson.

Also Present:  President Friend, Chief of Police Hartzell, Deputy Chief of Police Davies, Attorney Pat McGrath, and Village Clerk Wood.

Employee Pay Raises-Trustee Goings moved, seconded by Trustee Elmore to increase the hourly rate of pay for Deputy Chief of Police Bob Davies by one dollar and fifty cents, effective next pay period. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Trustee Goings moved, seconded by Trustee Elmore to authorize Attorney Pat McGrath to draft an ordinance regarding compensation time to include the following: Anyone presently having accrued above 100 compensation time hours must reduce these hours within the next six months, with the privilege of using these hours for personal or sick time. The employee’s compensation hours accrued will be reviewed on a monthly basis, and anything over 100 hours shall be used the following month, and if not complied with the employee shall be mandatorily scheduled off by the scheduling supervisor in conjunction with the advice and consent of the Village President. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Ordinance 803- Compensation of Clerk- Trustee Goings moved, seconded by Trustee Watkins to approve Ordinance 803, which states “An ordinance amending the Village of Mackinaw municipal code said municipal code being Ordinance No. 513 of the Village of Mackinaw to provide amendments relating to the compensation of the Village Clerk.” On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

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Trustee Goings moved, seconded by Trustee Elmore to table pay raises for the Village Clerk, Public Works Manager, and Chief of Police until the next regularly scheduled Board meeting. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, DeChaney, Peterson, Watkins, Goings, and Rudin

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Trustee Goings moved, seconded by Trustee Elmore to have the Village staff exclusively handle all Freedom of Information Act requests and for the Village Attorney to assume no role in responding to such requests unless assistance is specifically requested by the Village’s Freedom of Information Act Officer or Deputy Freedom of Information Act Officer. All in favor, motion carried.

VIII.  ADJOURNMENT @ 9:11 P.M.: There being no further business to come before the Board, Trustee Goings moved, seconded by Trustee Elmore to adjourn, motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Austen Wood, Village Clerk    Posted: ________