VILLAGE OF MACKINAW
100 E FAST AVENUE
MACKINAW, IL 61755
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:30 P.M.
Village President Craig Friend called the meeting to order at 7:30 P.M. It was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL @ 7:30 P.M. Present: – Trustees Mike DeChaney, Carolyn Elmore, Joe England, Tom Goings, Paul Miller, and Lynn Rudin.
Also Present: Village Residents Jerry Peterson, Judy Smith, Bob Schroeder, Dallas Embry, Farnsworth Engineer Phil Allyn, Public Works Manager Randy Dabney, Police Chief Gary Hartzell, Deputy Police Chief Bob Davies, and Village Clerk Lorrie Paxton.
II. GENERAL ELECTION RESULTS: President Friend announced the results from the April 7th election from the Tazewell County Clerk. For Village President, with no opponents running against him, Craig Friend received 261 votes. Three uncontested seats for Village Trustee were received by Mike DeChaney with 179 votes, Jesse Watkins with 209 votes, and Jerry Peterson with 166 votes.
Trustee England moved, seconded by Trustee Miller to approve the election results as presented by President Friend. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
III. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports which include the Village Clerk, Police Chief, Deputy Police Chief -Emergency Management Coordinator, Public Works, Village Treasurer, and Collectors reports.
Trustee Goings moved, seconded by Trustee Elmore to approve the consent agenda which includes the April 13, 2009 regular meeting minutes, as prepared by Village Collector Lisa Martens, who was the acting Secretary at this meeting. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
IV. CITIZENS COMMENTS AND CONCERNS:
A. Methodist Church Alley Vacation –
Chairman Bob Schroeder and Church member
Dallas Embry came to the Board to ask for their permission to move
forward with an alley vacation for the Methodist
Church. The church does not want to maintain an alley they do not own. This
alley runs north and south and
leads from the church parking lot to Franklin
Street. Public Works Manager Randy Dabney sees no conflicts with this alley
being vacated. Dabney did report that
there is a phone cable running the length of the
alley. The Board stated that once the church pays the $600 alley vacation fee
they can move forward with the
vacation. The next step would be for the Village
Attorney to schedule a vacation hearing once the fee is received to cover legal
fees.
B. IDOT Land Acquisition Route 9 – No one from IDOT was present, the Board decided to wait until the Village Attorney could review the documents.
V. REPORTS:
A. POLICE CHIEF’S REPORT: Police Chief Gary Hartzell, report on file.
Press Conference with Tazewell County Sheriffs Office – Chief Hartzell reported that he would be attending a press conference with Deputy Chief Bob Davies at 10am on Tuesday April 28th. The conference will cover the numerous drug over doses reported in the past few months. Tazewell County Sheriff’s Department is paying for this program to be presented at all Tazewell County schools. This drug program offered to Tazewell County schools in the surrounding areas.
B. EMERGENCY MANAGEMENT COORDINATOR’S REPORT: Emergency Management Coordinator and Deputy Police Chief, Bob Davies reported on the activities in his department. Report on file.
C. TREASURER’S REPORT: Treasurer, Scott Eidenmiller was not present for this meeting. Report on file.
Approval of Non-recurring Bills –Trustee Goings moved, seconded by England to approve the non-recurring bills as submitted. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Veterans Park Playground – Trustee England explained that the tree in Veterans Park could be trimmed to eliminate most of the hazelnuts dropping on the playground area. Public Works Department, Randy Dabney was asked to get a quote for trimming this tree for the next meeting. England also mentioned a large cotton wood tree that may need to be removed. Trustee England asked Dabney to have his mowing crew rake the North-East corner of the park under the hazelnut tree, before mowing.
Purchase Orders – Trustee England believes this is a lot of extra paper work for the department heads, who already sign off on each purchase before turning in to be paid.
Trustee Elmore moved, seconded by Trustee England to table the purchase orders until the next regular meeting. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Annual Budget Meeting – President Friend asked the Board to look at their calendars to schedule the annual budget meeting at the next regular meeting.
D. PUBLIC WORKS REPORT: Public Works Manager, Randy Dabney reported on the
activities in his department. Report on file.
2009 MFT Program – Phil Allyn, Senior Transportation Engineer from Farnsworth Group came to the Board to explain and answer any questions related to the 2009 MFT program. Dabney explained that this year’s spray patching can be paid out of the MFT fund this year. In the past the Village has paid $6,000 -10,000 each year for spray patching out of the General fund. This year, the cost will be taken from the MFT fund if needed. Dabney also reported that he has removed both Leopold and Second Streets from this year’s project. This year’s MFT cost estimate is $64,015.02.
Resolution 09-2 - Trustee Goings moved, seconded by Trustee England to approve Resolution 09-2 for the 2009 MFT Program and to allow the Village President to sign the documents. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Curb and Sidewalk Policy – Dabney explained that he would like the Board to consider updating the sidewalk replacement program to include curb replacement at $30 per linear foot. Dabney stated that the Village should reimburse at a per square foot rate and possibly change the amount to create further incentives to Village residents to replace damaged sidewalks. Dabney will prepare an updated policy and have it in the next board packet for review.
Sidewalk Grant – Dabney would like to reimburse the homeowner 100% using the grant money. President Friend stated that he believes the sidewalk grant money can only be used toward materials, not labor. Dabney stated that he will need to hire part-timers to complete this work; he would like to run an ad in the paper looking for someone with specific qualifications and experience to do this work.
Industrial Park Right of Way – Dabney stated that he has issues with the industrial park driveways and culverts. He would like the Board to explain how the tax district dollars can be used for road repairs in this district. He also reported that there are several storm water drainage culverts that should be repaired.
E. PRESIDENT’S REPORT:
Driveway Repair –
President Friend stated that the
homeowner at 501 S. Main Street wants her entire driveway replaced due to the
damage during the water
main repair last year.
Ordinance #786- firewalls and zero lot line Duplexes – An Ordinance amending the Village of Mackinaw Municipal Code said municipal code being Ordinance No. 513 of the Village of Mackinaw to provide amendments relating to fire wall and zero lot line duplexes.
Trustee England moved, seconded by Trustee Miller to adopt Ordinance 786 regarding firewalls and zero lot line duplexes. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
F. TRUSTEE’S REPORT:
Trees for Village Parks - Trustee Rudin explained to the Board that the Dee-Mack third grade classes are planning on helping with the planting of the trees at Brock Lake. Dabney offered to dig holes with the Village Auger before the planting.
G. VILLAGE ATTORNEY’S REPORT: Village Attorney, Mark McGrath was not present for
this meeting.
H. VILLAGE CLERK’S REPORT: Village Clerk, Lorrie Paxton reported on the activities in
the Village office, report on file.
IIMC Registration – After some discussion about the class schedule, early registration, transportation, and hotel accommodations, the Village Board approved the Clerk’s request to attend the International Institute of Municipal Clerks conference being held in Chicago this May.
Trustee Rudin moved, seconded by Trustee England to allow the Village Clerk to register for the 2009 IIMC Conference in Chicago on May 19th – 23rd not to exceed $500. On a roll call, the vote was;
AYES: 5 – Trustees DeChaney, Elmore, England, Miller, and Rudin.
NAYS: 1 – Trustee Goings
ABSENT: 0
There being five affirmative votes, the motion carried.
Beautification – The Board discussed who would be hired to water the trees and flowers around town. Public Works Manager, Randy Dabney stated that he is hiring Stephanie Schmidgall and also Mary Canty to water this season, they did such a great job last year. The Board agreed with Dabney that they would make a good addition to the Village staff.
Beautification Budget - Trustee England moved, seconded by Trustee Rudin to approve the Beautification Budget as submitted by the Beautification Board for $3,675.00 for the 2010 fiscal year. On a roll call, the vote was;
AYES: 6 – Trustees DeChaney, Elmore, England, Goings, Miller, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Welcome to Mackinaw Brochures/folders – The Clerk presented the Welcome to Mackinaw folder and brochure that would be given out to new residents which she has been working on since last fall. These folders include a Welcome to Mackinaw brochure, business directory, Village map, utility worksheet, water application, and possible coupons from local businesses. Trustee Rudin mentioned the Business directories from the Triangle of Opportunity would be a nice addition.
The Board asked what the hold up was with printing the brochures. Paxton mentioned she would like to see the new “Welcome to Mackinaw” sign up at Route 9 and Orchard Street and use a photo in the new brochure.
Dabney stated that this is not a top priority with his lack of help. Dabney explained that he would like to put the Route 9 sign on a concrete pedestal to raise it above the plantings on this corner for better viewing.
The Clerk stated that she will move forward with the printing of the brochures instead of waiting for the signs to be installed.
VI. NEW BUSINESS:
Next Board Meeting – President, Craig Friend mentioned that they will need a quorum to swear in the new Board members at the May 11th Board meeting. Trustees, Joe England and Paul Miller stated that they would be in attendance for this meeting.
Mackinaw Businessman meeting – President Friend reported to the Board that the local businessmen that have attended the Businessmen get-togethers are interested in putting together a welcome basket with coupons and merchandise from the Village businesses that wish to participate. Some of these businesses were not asked to participate in the Business directory offered by the Triangle of Opportunity. Friend will find out more at the next meeting and report back to the board.
VII. ADJOURNMENT @ 8:30 P.M.: There being no further business to come before the Board, Trustee
Goings moved, seconded by Trustee England to adjourn, the motion carried.
I, Lorrie Paxton, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lorrie Paxton, Village Clerk Posted:____________