May 9, 2011
Village President
This was a regularly scheduled meeting of the
I.
ROLL CALL
Present: Village President
Craig Friend and Trustees Mike DeChaney, Carolyn Elmore (7:04 p.m.), Jerry
Peterson, and Lynn Rudin
Absent:
Trustees Jesse Watkins, and Tom Goings
Also Present:
Police Chief Gary Hartzell, Deputy
Police Chief Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Pat
McGrath, Village Treasurer Scott Eidenmiller, Public Works Manager Mike Schopp,
Sarah Capps, and Trustee-Elect Kelly Capps.
II.
PLEDGE OF
ALLEGIANCE
III.
SWEAR IN
ELECTED TRUSTEES – 2011 elected Trustees Kelly Capps, Carolyn Elmore,
and Lynn Rudin were sworn in and presented their official oath certificate.
IV.
CONSENT
AGENDA: The consent agenda
consists of approving regular meeting minutes of April 25, 2011, Public Works
reports, Police Report, ESDA Report, Treasurer’s financial reports and recurring
disbursements.
Trustee Elmore moved, seconded by Trustee Rudin to approve all consent agenda
items as submitted. On a roll call, the
vote was:
AYES: 5 –
Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There being
five affirmative votes, the motion carried.
V.
PUBLIC COMMENT:
Jim Johnson requesting curbs along
Jim Johnson was not present at the
meeting but is requesting that the Village install curbs along the north side of
VI.
DEPARTMENT REPORTS:
A.
POLICE REPORT:
Police Chief Hartzell and Deputy Chief
Davies reported on the activities of the police department. (report on file)
B.
E.S.D.A. COORDINATOR’S REPORT:
E.S.D.A. Coordinator Bob Davies reported on the activities of the
department. (report on file)
C.
PUBLIC WORKS:
Public Works Manager Schopp reported on the activities of the public works
department. (report on file)
D.
TREASURER’S REPORT:
Non-Recurring Disbursements-
Trustee Elmore moved, seconded by Trustee Peterson to approve the non-recurring
disbursements. On a roll call, the vote was:
AYES: 5 –
Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There being five
affirmative votes, the motion carried
Ordinance #824 establishing policy with regard to collection, use and
communication of individual’s social security numbers-
Trustee Elmore moved, seconded by Trustee DeChaney to adopt Ordinance
#824 establishing policy with regard to collection, use and communication of
individual’s social security numbers.
On a roll call, the vote was:
AYES: 5 –
Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There
being five affirmative votes, the motion
carried
Water Improvement Project Bond update and payment schedule
– Treasurer Eidenmiller informed the Board that the Water Improvement Project
Bond does allow extra payments to be made on the principal of the bond.
He recommends that the Village make one extra principal payment per year
to reduce the amount of interest being paid by the Village on this bond.
Trustee Capps moved, seconded by
Trustee Rudin to approve to have the Village make one extra principal payment on
the Water Improvement Project Bond per year to reduce the amount of interest
being paid by the Village on this bond.
On a roll call, the vote was:
AYES:
5 – Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There
being five affirmative votes, the motion
carried
VII.
PRESIDENT’S REPORT:
Police Training –
President Friend
congratulated Chief Hartzell and Deputy Chief Davies on their successful
completion of K-12 Student Threat Assessment Training.
Parking on
Internet connections for water plant –
President Friend reported
to the Board that Frontier is offering DSL for the water plant for $29.95 per
month. They are also offering to
give the Village a discount on the long distance for the phone line at the water
plant. By having DSL at the water
plant it would allow Public Works Manager to use the computer to monitor and
manage the water plant from any location.
Trustee Elmore moved,
seconded by Trustee DeChaney to authorize the Village to sign with Frontier for
DSL at the water plant and to take advantage of their offer on discount long
distance for the phone line at the water plant.
On a roll call, the vote was:
AYES: 5 –
Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There
being five affirmative votes, the motion
carried
International Property Maintenance Code
– President Friend recently attended a Zoning Code Class regarding the
International Property Maintenance Code that has already been adopted by the
State of
requirements along with
regulating and governing conditions and maintenance of all property, buildings
and structures, and provides standards for conditions essential to ensure
that structures are safe,
sanitary and fit for occupation and use.
It also provides regulations governing the condemnation of buildings and
structures unfit for human occupancy and use, and the demolition of such
existing structures. He will
present this Code to the Zoning Board and asking them to make a recommendation
to the Village Board regarding the Village adopting the International Property
Maintenance Code.
Appointment of Collector –
President Friend made his
recommendation to the Board to appoint Lisa Spencer as Collector for a term of
one year ending April 30, 2012.
Trustee Elmore moved,
seconded by Trustee DeChaney to appoint Lisa Spencer as Collector for a term of
one year ending April 30, 2012. On
a roll call, the vote was:
AYES: 4 –
Trustees DeChaney, Elmore, Peterson, and Rudin
NAYS:
1 – Trustee Capps
ABSENT:
1 – Trustee Watkins
There
being four affirmative votes, the motion
carried
Appointment of Deputy Collector
– President Friend made his recommendation to the Board to appoint Amanda
Schmidgall as Deputy Collector for a term of one year ending April 30, 2012.
Trustee Elmore moved,
seconded by Trustee DeChaney to appoint Amanda Schmidgall as Deputy Collector
for a term one year ending April 30, 2012.
On a roll call, the vote was:
AYES: 5 –
Trustees Capps, DeChaney, Elmore, Peterson, and Rudin
NAYS:
0
ABSENT:
1 – Trustee Watkins
There
being five affirmative votes, the motion
carried
VIII.
TRUSTEES REPORT:
Intergovernmental agreement between the
IV. NEW BUSINESS:
Mack-ca-fest Parade -
The Board was given the details
regarding the Village’s float for this year’s Mack-ca-fest Parade and asked to
let the Clerk know who would be able to attend.
Letter from Bill Mitchell – President Friend informed the Board of
a letter he received from Representative Bill Mitchell stating that he will not
support reductions in revenue collected by the State of
V.
ADJOURNMENT @ 8:04 P.M.:
There being no further business to come before the Board, Trustee Elmore moved,
seconded by Trustee Rudin to adjourn, motion carried.
I, Lisa
Spencer, Village Clerk/Collector of the
Lisa Spencer, Village Clerk/Collector
Posted: ________