VILLAGE OF MACKINAW
PRESIDENT AND BOARD OF TRUSTEES
REGULAR MEETING MINUTES
JULY 12, 2010
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL
Present: – Trustees Carolyn Elmore, Tom Goings, Mike DeChaney, and Jerry Peterson
Absent: - Trustees Jesse Watkins and Lynn Rudin
Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Collector Lisa Spencer, and Public Works Manager Mike Schopp
II. PLEDGE OF ALLEGIANCE
III. APPOINT RECORDING SECRETARY: Trustee Elmore moved, seconded by Trustee DeChaney to appoint Village Collector Lisa Spencer as recording secretary for this meeting only. On a roll call, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
IV. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, E.S.D.A. Coordinator, Village Collector, and Village Treasurer.
Trustee Goings moved, seconded by Trustee Elmore to approve all consent agenda items with the exception of the June 28, 2010 minutes which will be approved at the next meeting. On a roll call, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
V. REPORTS:
A. POLICE REPORT: Chief Hartzell and Deputy Chief Davies reported on the activities of the police department.
Deputy Chief Davies reported that the Housing Authority which has taken ownership of 504 S Orchard St. has begun the process of cleaning up the property and the abandoned car in the alley behind the property has been towed.
Chief Hartzell and Deputy Chief Davies along with Collector Spencer attended a F.O.I.A. training class given by the Attorney General’s office in Springfield on July 8, 2010. Chief Hartzell and Deputy Chief Davies then attend training with the State Police regarding fines.
B. E.S.D.A. REPORT: E.S.D.A. Coordinator Davies reported on the activities of the E.S.D.A. department. He stated that last month was the busiest month in history for call outs.
C. TREASURER’S REPORT: Report on file.
Non-Recurring Disbursements- Trustee Goings moved, seconded by Trustee Elmore to approve the non-recurring disbursements. On a roll call, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
CDAR Investment- President Friend reported that Treasurer Eidenmiller has invested money from the two recently matured water fund CD’s for future water improvements into a CDAR through First Security Bank of Mackinaw in the amount of $508,498.30 for a period of 12 months, which will then automatically reinvest for an additional period of 6 months.
D. PUBLIC WORKS REPORT: Public Works Manager Schopp reported on activities of the public works department (report on file). He also stated that his department has done maintenance work to the fishing docks at Brock Lake, along removing a lot of poison ivy growing in that area. President Friend stated that he was asked by the Recreation Board to pass their thank you to the Public Works Department for the work done.
Tree Removal – A tree located in the east/west alley behind 511 E Fast Ave has become a safety concern. The tree is split down to the ground and if falls could hit a nearby structure. Public Works Manager Schopp would like to hire King Tree Specialists, Inc. for $1,200.00 to remove this tree.
Trustee Elmore moved, seconded by Trustee Peterson to hire King Tree Specialists, Inc. to remove the tree located in the alley behind 511 E Fast Ave at a cost of $1,200.00 due to the tree becoming a safety concern. On a roll call, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
Overhead Door - Public Works Manager Schopp reported that to complete the conversion of the turning the old water plant into a storage building he would like to purchase an overhead door from Dan’s Door Service in the amount of $1,200.00.
Trustee Elmore moved, seconded by Trustee DeChaney to purchase an overhead door head door from Dan’s Door Service in the amount of $1,200.00 to convert the old water plant into a storage building. On a roll call, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
E. PRESIDENT’S REPORT:
Sea To Shining Sea – President Friend informed the Board on the wonderful community turn out for the Sea To Shining Sea Wounded Soldiers water stop at Veterans Park on July 4, 2010 during their 4000 mile bicycle ride across America. Mackinaw and Deer Creek American Legion’s Color Guards were present. Mackinaw IGA provided drinks and fruit to the soldiers. Trustee DeChaney released 18 white birds in honor of the soldiers. Many compliments have been received regarding the birds and the event.
Village Clerk Resignation – Trustee Goings moved, seconded by Trustee Peterson to accept the resignation of Village Clerk Austen Wood effective immediately.
On a roll, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
Appoint Acting Village Clerk – Trustee Elmore moved, seconded by Trustee Goings to appoint Village Collector Lisa Spencer to also serve as Acting Village Clerk effective immediately until a new Village Clerk is chosen. On a roll, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
Purchase of office software – Trustee Goings moved, seconded by Trustee Elmore to approve the purchase of five Windows Pro 7 upgrades for the Village’s computers at a cost of $715.80. On the roll, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
Purchase of office PC – Trustee Goings moved, seconded by Trustee Peterson to approve the purchase of a new office PC from New Egg at a cost of $363.97.
On the roll, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried.
F. ATTORNEY’S REPORT:
Appropriation Ordinance #810 – Trustee Goings moved, seconded by Trustee Elmore to approve Ordinance #810 making budgets and appropriations for the corporate purposes of the Village of Mackinaw for the fiscal year of May 1, 2010 through April 30, 2011.
On a roll, the vote was:
AYES: 4 - Trustees DeChaney, Peterson, Elmore, and Goings
NAYS: 0
ABSENT: 2- Trustee Rudin and Watkins
There being four affirmative votes, the motion carried
VI. NEW BUSINESS: President Friend informed the Board on a complaint he received regarding dog owners not cleaning up after their dogs while taking them for walks. He asked the Board if they felt an ordinance is needed to address this problem. The Board felt no ordinance is needed at this time.
VII. ADJOURNMENT @ 7:54 P.M.: There being no further business to come before the Board, Trustee Goings moved, seconded by Trustee Elmore to adjourn, motion carried.
I, Lisa Spencer, Acting Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Lisa Spencer, Acting Village Clerk Posted: ________