VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

JULY 26, 2010

Village President Craig Friend called the meeting to order at 7:00 P.M.

This was a regularly scheduled meeting of the Village of Mackinaw.

I. ROLL CALL

Present: – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings (by remote access at 7:06 p.m.), Lynn Rudin, and Jesse Watkins

Absent: - Trustees Jerry Peterson

Also Present: Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Collector/Acting Clerk Lisa Spencer, Village Treasurer Scott Eidenmiller, Attorney Pat McGrath and Public Works Manager Mike Schopp

II. PLEDGE OF ALLEGIANCE

III. CONSENT AGENDA: The consent agenda consists of approving the meeting minutes of June 28, 2010 and July 12, 2010, recurring disbursements, and report from the Village Treasurer.

Trustee Elmore moved, seconded by Trustee Watkins to approve all consent agenda items with the exception of one change to the July 12, 2010 minutes. Under appoint acting clerk, the minutes were amended to clarify that the appointment of acting clerk is only until a new clerk is chosen. On a roll call, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried.

IV. REPORTS:

A. POLICE REPORT: Chief Hartzell and Deputy Chief Davies reported on the activities of the police department. Chief Hartzell stated that the Public Works department did a nice job removing the weeds along Route 9 which were causing a visibility concern. Deputy Chief Davies reported on some of the items the department has currently been working including: tagging cars to be towed if not moved, giving notices for mowing violations, thief, and a face book messaging issue.

Laptop Computer – The department is in need of a new lap top computer in order to efficiently work with the Tazcom 911 system. Watkins moved, seconded by Elmore to purchase a D-S14M Dura book laptop rugged notebook in the amount of $1,447.00 for the Police department. On a roll call, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried

B. TREASURER’S REPORT: Report on file.

Non-Recurring Disbursements- Trustee Goings moved, seconded by Trustee Watkins to approve the non-recurring disbursements. On a roll call, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried

Investment Update- Treasurer Eidenmiller reported that the CD’s investments and Economic Development loan payments are current and up to date. He would like start toward investing money for next year’s phase of the sewer slip lining project, will discuss further at a later date.

C. PUBLIC WORKS REPORT: Public Works Manager Schopp reported on activities of the public works department (report on file). R. A. Cullinan is scheduled to begin the industrial park road improvement project with in the next week.

D. PRESIDENT’S REPORT:

Zoning Board Appointments – President Friend appointed Charles Lowery and Ted Laidig for the Zoning Board of Appeals. Trustee Elmore moved, seconded by Trustee Watkins to accept the appointments made by President Friend to re-appoint Zoning Board members Charles Lowery and Ted Laidig for an additional term of five years expiring April 30, 2015. On a roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried

Lock Box and Debit Card Account – Trustee Rudin moved, seconded by Trustee Elmore to immediately remove former Village Clerk Austen Wood from the lock box and debit card account at First Security Bank. On a roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried

Property Sale - President Friend reported to the Board that he has been approached regarding the Village potentially selling property that is declared excess property. Attorney McGrath explained that the legal requirements and procedure that must be followed for the Village to sell property.

Executive Session – At 7:33 p.m., Trustee Watkins moved, seconded by Trustee Elmore to go into executive session pursuant to the exemption contained in 5 ILCS 120/2(c)(6) to discuss the setting of a price for sale of property owned by the public body, and to allow Treasurer Eidenmiller and Acting Clerk Spencer remain for the executive session. On a roll call, the vote was:

AYES: 3 - Trustees DeChaney, Elmore, and Watkins

NAYS: 2 – Trustees Goings and Rudin

ABSENT: 1- Trustee Peterson

There being three affirmative votes, the motion carried

Return to Regular Session - Roll Call @ 8:17 p.m.:

Present: – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings (by remote access), Lynn Rudin, and Jesse Watkins

Absent: - Trustees Jerry Peterson

Property Sale (Conclusion) - After returning from executive session it was the consensus of the Board to table this topic until the August 9, 2010 meeting to allow time for further information to be available.

Resolutions Authorizing the Sale of Village Real Estate (13-13-17-329-015 & 13-13-17-329-018) - Trustee Elmore moved, seconded by Trustee Watkins to table until the August 9, 2010 meeting to allow time for a title search to be made on these properties.

On a roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried.

Purchase of Server and Software for Office – The current office server is due for updates and software. The cost of a new server is close to the cost of updating the old server therefore, it is in the best interest of the Village to purchase a new full package server with software for the office.

Trustee Elmore moved, seconded by Trustee Goings to purchase a Lenovo Think Server at a cost not to exceed $750.00. On the roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried.

E. ATTORNEY’S REPORT:

Peddlers License – Attorney McGrath gave an update on the information presented for possibly changing the Village Code regarding peddlers’ license.

Trustee Elmore moved, seconded by Trustee DeChaney to table this matter until the August 9, 2010 meeting to allow time for the Board to review the information. On a roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried.

400 S Main St. – Attorney McGrath with Board approval will work with Police Chief Hartzell to begin the process of preparing a special notice to take action on declaring 400 S Main St. as a dangerous and unsafe building.

Trustee Goings moved, seconded by Trustee Elmore to begin the process of preparing a special notice for 400 S Main St. On a roll, the vote was:

AYES: 5 - Trustees DeChaney, Elmore, Goings, Rudin and Watkins

NAYS: 0

ABSENT: 1- Trustee Peterson

There being five affirmative votes, the motion carried

VI. NEW BUSINESS: There was no new business to bring before the board.

VII. ADJOURNMENT @ 8:30 P.M.: There being no further business to come before the Board, Trustee Watkins moved, seconded by Trustee Elmore to adjourn, motion carried.

I, Lisa Spencer, Acting Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

Lisa Spencer, Acting Village Clerk Posted: ________