VILLAGE OF MACKINAW
100 E. FAST AVE
MACKINAW IL 61755
August 10, 2009
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:00 P.M.
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL @ 7:00 P.M. Present: 5 – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings, Lynn Rudin, Jerry Peterson, and Trustee Watkins arrived at 7:03.
Also Present: Deputy Police Chief Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Village Treasurer Scott Eidenmiller, Karlie Weishaupt, Pat McGrath, Law Clerk for Mark McGrath, Police Chief Gary Hartzell arrived at 7:16 p.m., Jon Scott arrived at 7:17 p.m., Todd Smith and Chuck Steffen arrived at 7:20 p.m., and Brian Rich arrived at 7:24 p.m.
II. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Police Chief, Deputy Police Chief -Emergency Management Coordinator, Public Works Manager, Village Treasurer, and Village Collector.
Trustee Elmore moved, seconded by Trustee Rudin to approve the previous meeting minutes. On a roll call, the vote was:
AYES: 5- Trustees DeChaney, Elmore, Peterson, Goings, and Rudin.
NAYS: 0
ABSENT: 1- Watkins.
There being five affirmative votes, the motion carried.
Trustee Goings moved, seconded by Trustee DeChaney to approve all submitted reports. On a roll call,
the vote was:
AYES: 5- Trustees DeChaney, Elmore, Peterson, Goings, and Rudin.
NAYS: 0
ABSENT: 1- Watkins.
There being five affirmative votes, the motion carried.
Trustee Watkins arrived at 7:03 p.m.
III. CITIZENS COMMENTS AND CONCERNS:
Train Bell- In a train wreck in August 1949, a bell from a steam engine was thrown off a train and buried. The bell and clapper were found after the wreck, and Karlie Weishaupt has now inherited the pieces. Weishaupt would like to donate the bell to the Village, and asks the bell is displayed and secured in Veterans Park.
Trustee DeChaney moved, seconded by Trustee Elmore to authorize the Village President to pursue a permanent display for the train bell in Veterans Park, while the bell will be temporarily displayed in the Village municipal building. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Karlie Weishaupt left the meeting at 7:16 p.m.
Brock Lake Football Field- Todd Smith proposed a new football field on the east side of Brock Lake. G. A. Rich and Sons will donate the labor to install the new field.
Rich explained to the Board this location for the field would be the most convenient. All that is needed is an erosion control permit. The purchasing of bleachers, etc. is to be determined later.
Police Chief Gary Hartzell left the meeting at 7:35 p.m.
Village of Mackinaw Page 2 August 10, 2009
Trustee Goings moved, seconded by Trustee DeChaney to table any decisions regarding the Brock Lake Football Field for more information until the next regularly scheduled meeting. All in favor, motion carried.
IV. REPORTS:
A. POLICE CHIEF’S REPORT: Chief Hartzell was not present at this time.
B. EMERGENCY MANAGEMENT COORDINATOR’S REPORT: Emergency Management Coordinator and Deputy Police Chief Bob Davies reported good ongoing investigations.
C. TREASURER’S REPORT: Report on file.
Approval of Non-Recurring Bills –Trustee Goings moved, seconded by Trustee Elmore to approve the non-recurring disbursements as submitted. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Investment Report- Treasurer Eidenmiller reported the correction made to the investment report.
Trustee Elmore moved, seconded by Trustee Goings to accept the Investment Report. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
CD for Sewer Slip-Lining Project- Treasurer Eidenmiller proposed a new CD for the Sewer Slip Lining Project.
Trustee Goings moved, seconded by Trustee Elmore to open a new CD for spring 2010 starting at $75,000 for a six month period. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Wind Turbine- Treasurer Eidenmiller is researching wind turbine use for the Village.
Police Chief Gary Hartzell arrived at 7:40 p.m.
POLICE CHIEF’S REPORT: Gary Hartzell reported on his department.
2009 Audit Report- Treasurer Eidenmiller informed the Board John Grimes, CPA was pleased with the audit report last fiscal year.
Trustee Goings moved, seconded by Trustee Elmore to accept the 2009 Audit Report by John Grimes, CPA. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Add Austen Wood to Lock Box at First Security Bank-
Trustee Goings moved, seconded by Trustee DeChaney to add Village Clerk Austen Wood to the signature card for the lock box at First Security Bank. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Village of Mackinaw Page 3 August 10, 2009
D. PRESIDENT’S REPORT:
IMC Conference- Trustee Watkins moved, seconded by Trustee Goings to send Village Clerk Austen Wood and Village Collector Lisa Spencer to the 2009 Illinois Municipal League Conference from September 24 through September 27. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
IGA Follow-Up Work- Trustee Elmore moved, seconded by Trustee Watkins to accept both proposals from Peoria Metro Construction, Inc. in the amount of $13, 630.00 to install approximately 150 lineal ft. of combination curb and sidewalk, and $7,750.00 to install approximately 230 lineal ft. of B6.12 curb and gutter and to pay the combined amount from the downtown business district tax fund. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, Rudin, and Friend.
NAYS: 0
ABSENT: 0
There being seven affirmative votes, the Super Majority motion carried.
Part-Time Office Hours- President Friend informed the Board the part-time Office Assistants’ hours at the Municipal Building may be increased up to an extra eight hours per week for now as needed.
Village Website- President Friend is considering re-designing the Village website.
Trustee Goings moved, seconded by Trustee Elmore to table any decisions regarding the Village website until the September 14, 2009 Board meeting. All in favor, motion carried.
E. PUBLIC WORKS REPORT: Public Works Manager Mike Schopp was not present at this meeting. Report on File.
F. TRUSTEE’S REPORT: Trustee Rudin informed the Board the Business Directories from the
Triangle of Opportunity are finished, and she and volunteers will be delivering the directories to
every home and business in the Village.
G. VILLAGE ATTORNEY’S REPORT: Attorney Mark McGrath has completed the Sidewalk Replacement Ordinance.
Trustee Elmore moved, seconded by Trustee Peterson to approve the Sidewalk Replacement Ordinance 793. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
V. EXECUTIVE SESSION: At 8:48 p.m., Trustee Peterson
moved, seconded by Trustee Elmore to go
into executive session to discuss compensation of an employee and to allow Village Attorney Mark McGrath, Pat McGrath, Law Clerk for Mark McGrath, and Village Treasurer Scott Eidenmiller to remain for the executive session. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
VI. ROLL CALL @ 9:10 p.m. RETURN TO REGULAR SESSION: Present: Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
Also Present: President Friend, Attorney McGrath, Pat McGrath, and Village Clerk Wood.
Village of Mackinaw Page 4 August 10, 2009
VII. NEW BUSINESS: Trustee Watkins proposed getting quotes on cleaning the Village water tower.
Trustee Elmore expressed concern with several properties within the Village not following the Village
Code, and also to consider hiring part-time help for Mike Schopp.
Trustee Rudin expressed concern with properties within the Village she considers dangerous.
President Friend informed the Board he and all Board members were invited to a meeting Wednesday
August 19, 2009 at 7 p.m. in Danvers to discuss furnishing treated water to Danvers.
VIII. ADJOURNMENT @ 9:24 P.M.: There being no further business to come before the Board,
Trustee Watkins moved, seconded by Trustee Elmore to adjourn, the motion carried.
I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Austen Wood, Village Clerk Posted:____________