100 E. FAST AVE
MACKINAW IL
61755
August 24, 2009
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE
Village President
This was a regularly
scheduled meeting of the
I.
ROLL
CALL @ 7:00 P.M.
Present:
5 – Trustees Mike DeChaney, Carolyn
Elmore, Lynn Rudin, Jerry Peterson, and Jesse Watkins.
Absent:
Trustee Goings.
Also Present:
Deputy
Police Chief Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Pat
McGrath, Law Clerk for Mark McGrath, Police Chief Gary Hartzell , Mike Schopp,
Todd Smith, Russ Crawford, Jim Wheat, John Ackerman, Clyde Martin, James Madson,
Ted Laidig, Don Harrell, Paul Hahn, Brian Rich, Jim Cummings, Todd Smith, Beau
Fuller and Angela Fuller.
II.
CONSENT AGENDA:
The consent agenda consists of
approving the previous meeting minutes, recurring disbursements, and reports
written by the Public Works Manager, and Village Treasurer.
Trustee Elmore moved, seconded by Trustee Watkins to approve the previous
meeting minutes from August 10, 2009. On a roll call, the vote was:
AYES:
5- Trustees DeChaney, Elmore, Peterson, Watkins, and Rudin.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five
affirmative votes, the motion carried.
Trustee Elmore moved, seconded by Trustee Peterson to approve all submitted
reports and recurring disbursements. On a roll call, the vote was:
AYES:
5- Trustees DeChaney, Elmore, Peterson, Watkins, and Rudin.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five
affirmative votes, the motion carried.
III.
CITIZENS COMMENTS AND CONCERNS:
Request for Downtown Sidewalk
Grant Repairs-
Don Harrell, on behalf of the Mackinaw Betterment Association, requested a grant
for repairing sidewalks on
Trustee Elmore moved, seconded by Trustee Peterson to provide a $4,000 grant to
the Mackinaw Betterment Association for proposed downtown sidewalk repairs from
the Downtown Business District Tax. On a roll call, the vote was:
AYES:
5- Trustees DeChaney, Elmore, Peterson, Watkins, and Rudin.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five
affirmative votes, the motion carried.
American Legion Veteran Brick
Project at Veteran’s Park-
Jim Wheat reported the Mackinaw American Legion has sold 120 brick pavers for
the brick project and will be completed in the next two weeks. Beal Landscaping
is completing the project, as well as donating fifteen percent of the project
total back. Expenses for the project are expected to be $20,000 and the Legion
is hoping to raise around $15,000 from the sale of bricks, fundraiser, and other
donations. Wheat asked the Village to donate funds if available. Ground breaking
is expected to be around early to mid October, and the memorial will be
dedicated on Armistice Day- November 11, 2009.
Paul Hahn offered to donate $2500 if the
Trustee Watkins moved, seconded by Trustee Elmore to grant $2500 to match Paul
Hahn’s donation to the Mackinaw American Legion to finish the Veteran Brick
Project. On a roll call, the vote was:
AYES:
5- Trustees DeChaney, Elmore, Peterson, Watkins, and Rudin.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five
affirmative votes, the motion carried.
Paul Hahn, Russ Crawford, Ted Laidig, Clyde Martin, and Jim Wheat left
the meeting at 7:34 p.m.
CDAP Grant/IGA- Jim Cummings provided information on the costs of
the CDAP Grant for IGA.
Trustee Peterson moved, seconded by Trustee DeChaney to authorize the payment of
$78,497.10 to Otto Baum Company, Inc. for work done for the IGA parking lot and
$5,000 to EDC Inc. to be paid through the CDAP Grant as well as $1825.00 to be
paid to EDC Inc. for preparing the grant application, which will be paid through
Village funds.
AYES:
5- Trustees DeChaney, Elmore, Peterson, Watkins, and Rudin.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five affirmative votes, the motion
carried.
Brock Lake Football Field-
Brian Rich reported the survey at Brock Lake is not yet completed, and will
bring more details to the Board at the next regularly scheduled meeting.
IV.
REPORTS:
A.
POLICE
CHIEF’S REPORT:
Chief Hartzell made reference to an article on the D.A.R.E. program he has been
supporting for 21 years, and would like to continue the program. Hartzell also
wanted to commend the Board for the grant of $2500 to the Mackinaw American
Legion, as he is a veteran himself. Chief Hartzell would also like to see a
brick made for former Mackinaw Officer Charles Norris.
B.
EMERGENCY
MANAGEMENT COORDINATOR’S REPORT:
Emergency
Management Coordinator and Deputy Police Chief Bob Davies reported a couple of
training days for ESDA this month, and the police department had a positive
response from parents on the first day of school in Mackinaw for running two
cars when school was let out.
C.
TREASURER’S REPORT:
Report on file.
Approval of Non-Recurring Disbursements –Trustee Elmore moved, seconded by Trustee Watkins to approve the non-recurring disbursements as submitted. On a roll call, the vote was:
AYES:
5– Trustees DeChaney, Elmore, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five affirmative votes, the motion
carried.
D.
PUBLIC WORKS MANAGER’S REPORT: Mike Schopp reported on his department.
Report on file.
Sidewalk Replacement-
Schopp has
constructed a figure for sidewalk replacement reimbursements. Reimbursement
costs will be $30 per lineal foot of curb and $5 per square foot of sidewalk.
Watkins moved,
seconded by Elmore to reimburse property owners $5 per square foot of sidewalk
and $30 per lineal foot of curb up to a maximum of $10,000 for the fiscal year
of 2009-2010. On a roll call, the vote was:
AYES:
5– Trustees DeChaney, Elmore, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five affirmative votes, the motion
carried.
Cost of
E. CLERK’S REPORT:
Approve Executive Session Minutes from July 27,
2009 and August 10, 2009-
Trustee Elmore
moved, seconded by Trustee Peterson to approve the Executive Session Minutes
from July 27, 2009 and August 10, 2009 as submitted by the Clerk. On a roll
call, the vote was:
AYES:
5– Trustees DeChaney, Elmore, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five affirmative votes, the motion
carried.
F.
PRESIDENT’S REPORT:
Train
Unsightly and/or Unsafe Properties-
Trustee Elmore asked Police Chief
Hartzell, and he agreed, to provide a list with Ordinance violations and report
on the list at the next regularly scheduled meeting. President Friend will speak
with the necessary individuals about eliminating problems with unsightly and/or
unsafe properties and report back to the Board at the next regularly scheduled
meeting. Chief Hartzell will meet with Dallas Davis regarding unsafe buildings
before the next Board meeting.
Appoint Public Works Manager-
Trustee Elmore moved, seconded by Trustee Rudin to appoint Mike Schopp as the
Public Works Manager per President Friend’s recommendation with compensation
starting at $52,000.00 per year including a review in six and twelve months to
be followed with more compensation. On a roll call, the vote was:
AYES:
5– Trustees DeChaney, Elmore, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 1- Trustee Goings.
There being five affirmative votes, the motion carried.
G. TRUSTEE’S REPORT:
Trustee Rudin informed the Board the Business Directories from the
Triangle of
H.
VILLAGE
ATTORNEY’S REPORT:
Approve Executive Session Minutes from July 13,
2009-
Attorney Mark McGrath will have Executive Session Minutes from July 13, 2009 to
the next regularly scheduled meeting to be approved.
V.
NEW BUSINESS:
Trustee Rudin would like to see a memorial brick made for former Officer Charles
Norris for the Mackinaw American Legion Veteran’s Park Brick Project.
VI.
ADJOURNMENT @ 8:21 P.M.:
There being no
further business to come before the Board,
Trustee Watkins moved, seconded by Trustee Elmore to adjourn, the
motion carried.
I, Austen Wood, Village Clerk of the
Austen Wood, Village Clerk
Posted:____________