VILLAGE OF MACKINAW
100 E. FAST AVE
MACKINAW IL 61755
September 14, 2009
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:00 P.M.
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL @ 7:00 P.M. Present: 6 – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings (by remote attendance), Lynn Rudin, Jerry Peterson, and Jesse Watkins.
Also Present: Deputy Police Chief Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Police Chief Gary Hartzell, Public Works Manager Mike Schopp, Chad Hovey, Paul Coovert, and Brian Rich.
II. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Police Chief, Deputy Police Chief -Emergency Management Coordinator, Public Works Manager, Village Treasurer, and Village Collector.
Trustee Elmore moved, seconded by Trustee Peterson to approve all consent agenda items. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Trustee Goings moved, seconded by Trustee Watkins to approve the Annual Treasurer’s Publication Report. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
III. CITIZENS COMMENTS AND CONCERNS:
Brock Lake Football Field- Brian Rich brought a plan for the proposed football field at Brock Lake. This project will be a major undertaking due to the elevation change, therefore consuming a lot of time.
Trustee Watkins moved, seconded by Trustee Peterson to authorize the volunteers for the football field project to construct the football field at no cost to the Village of Mackinaw. On a roll call, the vote was:
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Brian Rich left the meeting at 7:16 p.m.
Ordinance on Residential Commercial Property- Chad Hovey would like the Village to revisit the prohibition on residential use of the first floor of properties in the commercial district and decide if changes to the zoning code would be an option.
Paul Coovert attended the meeting to reinforce this idea. Coovert owns the commercial building at 605 E. Orchard St., which has a lot of vacancy, and would like to have the ordinance changed to allow residential use of the first floor in the commercial district.
Parking issues outside commercial buildings can be addressed. In order to change the zoning code, the issue would have to be brought before the Zoning Board in a hearing, and the Zoning Board will make a recommendation to the Village Board.
Village of Mackinaw Page 2 September 14, 2009
Trustee Watkins moved, seconded by Trustee Peterson to submit to the Zoning Board the possibility of making changes to the prohibition in the zoning ordinance on residential use of the first floor in commercial district.
AYES: 6- Trustees DeChaney, Elmore, Peterson, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
Paul Coovert and Chad Hovey left the meeting at 7:37 p.m.
IV. REPORTS:
A. POLICE CHIEF’S REPORT:
Unsightly and/or Unsafe Property- Police Chief Gary Hartzell provided pictures of unsightly and/or unsafe properties for the Board. Last week Hartzell gave verbal warnings to owners of these properties, and this week he will be writing notices for properties without changes.
B. EMERGENCY MANAGEMENT COORDINATOR’S REPORT: Emergency Management Coordinator and Deputy Police Chief Bob Davies reported 11 burglaries solved last weekend. The Board thanked the police for their efforts.
C. TREASURER’S REPORT: Report on file.
Approval of Non-Recurring Bills –Trustee Watkins moved, seconded by Trustee Elmore to approve the non-recurring disbursements as submitted. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
D. PUBLIC WORKS MANAGER’S REPORT: Mike Schopp reported the Public Works Dept. did a major cleaning at the water plant, and has also finished removing sidewalk and curb. Schopp is still obtaining quotes for cleaning the water tower.
No Parking on Fast Ave. by IGA- Schopp suggested no parking on Fast Ave., starting at the hardware store alley heading west 68 feet.
Trustee Elmore, seconded by Trustee Watkins to authorize Village Attorney Mark McGrath to draft a new ordinance for no parking on Fast Ave. On a roll call, the vote was:
AYES: 6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being six affirmative votes, the motion carried.
E. PRESIDENT’S REPORT:
Village Website- President Friend provided the Board with a quote and a draft of a contract with Brandon Sharpe for an updated website. This new format is more efficient and would allow Village employees to maintain the site like a Word document.
Trustee Elmore moved, seconded by Trustee Rudin to table any decisions regarding the Village website until the September 28, 2009 Board meeting. All in favor, motion carried.
Village Treasurer Pay Increase- Treasurer Eidenmiller has found ways to earn interest and save money for the Village, and President Friend suggested a $75/month pay increase.
Trustee Elmore moved, seconded by Trustee Watkins to table any decisions regarding the Village Treasurer’s pay increase until the Treasurer’s current pay is furnished to the Board by the September 28, 2009 Board meeting. All in favor, the motion carried.
F. TRUSTEE’S REPORT: The Board discussed issues with skateboarders in town.
Village of Mackinaw Page 3 September 14, 2009
G. VILLAGE ATTORNEY’S REPORT:
Approve Executive Session Minutes from July 13, 2009- Trustee Elmore moved, seconded by Trustee Watkins to approve the Executive Session Minutes from July 13, 2009. On a roll call, the vote was:
AYES: 5 – Trustees DeChaney, Watkins, Elmore, Peterson, and Rudin.
NAYS: 0
ABSENT: 0
PRESENT: 1 – Trustee Goings. Present vote is added to majority and therefore is an AYE vote.
Final AYES: 6 - Trustees DeChaney, Goings, Watkins, Peterson, Rudin, and Elmore.
There being six affirmative votes, the motion carried.
V. NEW BUSINESS: Trustee Goings would like the Board Packets to have more information to be discussed to make the meetings move quickly.
Village Attorney McGrath suggested committee meetings.
President Friend asked the Board to provide ideas to continue the flow of Board meetings to ensure a shorter meeting time.
VI. ADJOURNMENT @ 8:46 P.M.: There being no further business to come before the Board,
Trustee Elmore moved, seconded by Trustee Watkins to adjourn, the motion carried.
I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Austen Wood, Village Clerk