VILLAGE OF MACKINAW
100 E. FAST AVE
MACKINAW IL 61755
October 12, 2009
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:00 P.M.
Village President Craig Friend called the meeting to order at 7:00 P.M.
This was a regularly scheduled meeting of the Village of Mackinaw.
I. ROLL CALL @ 7:00 P.M. Present: 4 – Trustees Carolyn Elmore, Tom Goings (by remote attendance), Lynn Rudin, and Jesse Watkins.
Also Present: Deputy Police Chief Bob Davies, Attorney Mark McGrath, Pat McGrath-Law Clerk for Mark McGrath, Village Clerk Austen Wood, Police Chief Gary Hartzell, and Public Works Manager Mike Schopp.
II. CONSENT AGENDA: The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Police Chief, Deputy Police Chief -Emergency Management Coordinator, Public Works Manager, Village Treasurer, and Village Collector.
Trustee Elmore moved, seconded by Trustee Rudin to approve all consent agenda items. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
III. REPORTS:
A. POLICE CHIEF’S REPORT: Police Chief Gary Hartzell reported on cannabis and drug paraphernalia arrests, and a couple of domestic arrests.
B. EMERGENCY MANAGEMENT COORDINATOR’S REPORT: Emergency Management Coordinator and Deputy Police Chief Bob Davies had nothing to report.
C. TREASURER’S REPORT: Report on file.
Approval of Non-Recurring Bills –Trustee Rudin moved, seconded by Trustee Elmore to approve the non-recurring disbursements as submitted. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
D. PUBLIC WORKS MANAGER’S REPORT: Public Works Manager Mike Schopp reported ICCI has complied with the sidewalk changes he and the Village Engineer requested.
Water Tower Cleaning- Trustee Rudin moved, seconded by Trustee Elmore to approve the water tower to be cleaned by Midwest Mobile Washer including the bio barrier for $5,265.00. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Village of Mackinaw Page 2 October 12, 2009
Purchase New Spectrophotometer- Trustee Watkins moved, seconded by Trustee Elmore to purchase a new spectrophotometer for $2806.20. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Spray Patching at Industrial Park- Trustee Watkins moved, seconded by Trustee Goings to hire Midwest Asphalt for $4,000.00 for spray patching work at the Industrial Park to be paid out of the Business Development Industrial District Tax fund. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Hire Mike Haney Full Time- Schopp reported he would like to hire Mike Haney full time, and have less part-time employees. Haney will work on obtaining his water and sewer licenses. President Friend noted this would actually save money for Mackinaw.
Trustee Watkins moved, seconded by Trustee Goings to hire Mike Haney full time as a Public Works employee and to pay $16.00 per hour.
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
The Board noted Schopp’s written report was helpful to read before the meeting.
Trick-or-Treat Hours-The President made a proclamation that trick-or-treat hours will be from 4:30 p.m. to 6:30 p.m. on Saturday, October 31, 2009.
Village Web Site- Pat McGrath addressed recommendations for changes to be made to the contract with Brandon Sharpe Programming. Attorney McGrath suggested the Village Board require Sharpe to register his business with Peoria County.
Trustee Elmore moved, seconded by Trustee Watkins to accept the proposal and authorize President Friend to sign the contract with Brandon Sharpe Programming, providing Sharpe registers his business under the Illinois Statute before being paid the total fee of $1250.02 for re-designing the Village web site. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
F. VILLAGE ATTORNEY’S REPORT:
Release of Notice of Unbuildable Lot- The property on Madison St. now owned by Bill Embry has been cleaned up, and Attorney McGrath has prepared a release of notice of unbuildable lot. Public Works Manager Mike Schopp informed the Board he had inspected the property and determined all problems identified have been fixed.
Village of Mackinaw Page 3 October 12, 2009
Trustee Rudin moved, seconded by Trustee Elmore to approve the Release of Notice of Unbuildable Lot at 301 E. Madison St., Mackinaw, IL. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Ordinance for No Parking on Fast Ave.- Trustee Elmore moved, seconded by Trustee Watkins to adopt Ordinance number 794 relating to no parking on Fast Ave. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Ordinance on Open Burning in the Village- Trustee Elmore moved, seconded by Trustee Goings to adopt Ordinance number 795 relating to open burning. On a roll call, the vote was:
AYES: 4- Trustees Elmore, Goings, Watkins, and Rudin.
NAYS: 0
ABSENT: 2- Peterson and DeChaney.
There being four affirmative votes, the motion carried.
Attorney McGrath mentioned Pat McGrath passed the bar, and will be joining the firm as an attorney next month. He and Pat would like to alternate attending meetings if this idea is ok with the Board. The Board accepted this idea, and congratulated Pat on passing the bar.
Brandon Sharpe and Anthony Robinson arrived at 7:46 p.m.
President Friend introduced Brandon Sharpe. Attorney McGrath informed Sharpe of the vote by the Village Board to accept his proposal, and informed him he needed to register with the Peoria County Clerk, publish a required Assumed Name Publication and file a Certificate of Publication with the Peoria County Clerk.
IV. ADJOURNMENT @ 7:58 P.M.: There being no further business to come before the Board,
Trustee Elmore moved, seconded by Trustee Watkins to adjourn, the motion carried.
I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.
Austen Wood, Village Clerk