VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

November 9, 2009

MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:00 P.M.

Village President Craig Friend called the meeting to order at 7:00 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL @ 7:00 P.M.  Present: 6 – Trustees Carolyn Elmore, Thomas Goings, Lynn Rudin, Jerry Peterson, Mike DeChaney, and Jesse Watkins.

Also Present:  Deputy Chief of Police Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Chief of Police Gary Hartzell, Brian Rich, Josh Mathis, and Public Works Manager Mike Schopp.

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, Collector, Chief of Police, Deputy Chief of Police/Emergency Management Coordinator, and Village Treasurer.

        Trustee Peterson moved, seconded by Trustee Goings to approve all consent agenda items. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

IV.        PUBLIC COMMENT:  Josh Mathis came before the Board regarding the alley behind 305 S. Monroe, and wanted to know what procedures he needed to follow for vacating an alley. Village President Friend explained he needed to pay a $600 fee, post the vacation hearing in the paper, and then a hearing will be held and voted on by the Board. Mathis is interested in splitting the alley into two driveways.

Brock Lake Wood Processing- Brian Rich informed the Village Board that the Township Recreation Board approved to pay $2250 of the $4500 quote from Midwest Bio Fuels for cutting, shredding, and removing trees at Brock Lake. Rich also informed the Board that Midwest Bio Fuels pays prevailing wage.

Trustee Watkins moved, seconded by Trustee Rudin to pay $2250 to Midwest Bio Fuels to cut, shred and remove trees at Brock Lake. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Brian Rich left the meeting at 7:11 p.m.

V.           REPORTS:

A.     CHIEF OF POLICE REPORT: Chief of Police Gary Hartzell reported on continuing progress of removing a few more inoperable cars on residents’ property.

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B.     EMERGENCY MANAGEMENT COORDINATOR’S REPORT:  Emergency Management Coordinator and Deputy Chief of Police Bob Davies reported one criminal

damage to property, and Officer Doug Bohnker is working on his own with supervision and doing well.

C.  TREASURER’S REPORT:  Report on file.

Approval of Non-Recurring Disbursements –Trustee Rudin moved, seconded by Trustee Elmore to approve the non-recurring disbursements as submitted.  On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Investment Report- Trustee Peterson moved, seconded by Trustee Elmore to approve the Investment Report as submitted by Village Treasurer Scott Eidenmiller. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

            Current Fiscal Condition- Trustee Goings explained to the Board that the dollar amounts expressed in the financial packet are funds that need to be spread throughout a period of six or more months. The Village is losing income from the downtown business district tax money since Interior Design and Supply moved out of town. The Village is at a deficit and needs to focus on what is actually available to spend. The Village needs two months of working capitol, and can’t rely on property tax income. 

D.  PUBLIC WORKS MANAGER’S REPORT:  Public Works Manager Mike Schopp reported on the completion of sidewalk grading, the relocation of the hydrant on Meadow Lane, and the completion of the water tower cleaning. Randy Dabney will be done providing consulting services by the first of December, 2009.

      Pay Out to ICCI for Sidewalk Project- Trustee Peterson moved, seconded by Trustee Rudin to accept ICCI’s written invoice for the Fast Ave. sidewalk project and to pay the full amount in the following manner: $22,656.52 from the sidewalk grant funds and $4915.42 from the general Village funds. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

E.     VILLAGE PRESIDENT’S REPORT:

Annual Animal Control Intergovernmental Agreement- Trustee Goings moved, seconded by Trustee Elmore to enter into an intergovernmental agreement with Tazewell County Animal Control. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

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December 28, 2009 Meeting- Trustee Goings moved, seconded by Trustee Watkins to cancel the December 28, 2009 Board meeting. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Reimbursement for Lowery Subdivision Lots- Charles Lowery submitted a request for reimbursement for lots at Lowery Subdivision. Attorney McGrath recommended tabling this item. Lowery must submit an actual cost report before the Village will act on his request for reimbursement.  

Trustee Elmore moved, seconded by Trustee Peterson to table the reimbursement for Lowery Subdivision lots until the next regularly scheduled Board meeting on November 23, 2009. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

F.      VILLAGE ATTORNEY’S REPORT:

Drug Testing- Attorney McGrath recommends the Village sign up for the Illinois Municipal League Drug Testing Consortium. The Village has been previously enrolled in this program, but is no longer enrolled because the annual fee was not paid. With this program, the Village will be enrolled in random drug testing, and will pay an annual fee of $100 as well as testing fees.

Trustee Goings moved, seconded by Trustee Watkins to reaffirm enrollment in the Illinois Municipal League Drug Testing Consortium. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Tax Levy- Attorney McGrath will provide information on the tax levy at the next regularly scheduled meeting on November 23, 2009. McGrath mentioned this year the Village is subject to a PTEL tax cap of one tenth of one percent.

Abatement of Real Estate Taxes in Connection with General Obligation Bonds- Trustee Goings moved, seconded by Trustee Peterson to accept the abatement of real estate taxes in connection with general obligation bonds as submitted by Attorney McGrath. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Release of Zehr Mortgage and New Mortgage- Attorney McGrath recommended the Village release the old mortgage with Brett and Chris Zehr and approve the new extended mortgage.

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Trustee Goings moved, seconded by Trustee DeChaney to release the old mortgage for Zehr Foods, Inc., to replace it with the new mortgage, and to authorize the Village President and Village Clerk to sign the new mortgage. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

VI.  ADJOURNMENT @ 7:49 P.M.: There being no further business to come before the Board,

         Trustee Goings moved, seconded by Trustee Elmore to adjourn, the motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Austen Wood, Village Clerk    Posted:____________