VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

November 23, 2009

Village President Craig Friend called the meeting to order at 7:00 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL @ 7:00 P.M.  Present: 6 – Trustees Carolyn Elmore, Thomas Goings (by remote attendance), Lynn Rudin, Jerry Peterson, Mike DeChaney, and Jesse Watkins.

Also Present:  Deputy Chief of Police Bob Davies, Attorney Pat McGrath, Village Clerk Austen Wood, Chief of Police Gary Hartzell, Village Treasurer Scott Eidenmiller, John Ackerman, and Public Works Manager Mike Schopp.

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager and Village Treasurer.

        Trustee Peterson moved, seconded by Trustee DeChaney to approve all consent agenda items. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

IV.        REPORTS:

CHIEF OF POLICE REPORT: Chief of Police Gary Hartzell reported on seven juvenile drug arrests, as well as continuing progress on garage and shed repairs throughout the village.

Beth Wiegand arrived at 7:04 p.m.

V.           PUBLIC COMMENT:  

John Ackerman - Proceeds from Tree Sales- John Ackerman and Beth Wiegand donated a total of $200 from sales of the trees the third graders planted earlier this year.

Beth Wiegand left the meeting at 7:06 p.m.

VI.        REPORTS:

A.     EMERGENCY MANAGEMENT COORDINATOR REPORT: 

Overhead Camera Video System for Police- Trustee Elmore moved, seconded by Trustee Watkins to purchase the Watch Guard Digital overhead camera video system for $5307.00 for the 2007 Chevrolet Impala Police Car. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

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B.     TREASURER’S REPORT:  Report on file.

Non-Recurring Disbursements- Trustee Watkins moved, seconded by Trustee Elmore to approve the non-recurring disbursements. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

P.S. Mailer for Water Billing- Village Treasurer Scott Eidenmiller informed the Board that the Privacy Act of 2010 does not allow bills to be sent out as post cards. The P.S. Mailer will allow the Village to comply with the Privacy Act of 2010. Village Treasurer Eidenmiller suggested that the P.S. Mailer could be paid for with funds from the water fund.

Trustee Elmore moved, seconded by Trustee Peterson to purchase the P.S. Mailer for $3,700 with funding from the water account. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Invest Water CD- Trustee Goings moved, seconded by Trustee Peterson to accept the recommendation of Village Treasurer Scott Eidenmiller to transfer $75,000 from the water fund into a CD. On a roll call the vote was:

            AYES:                5 - Trustees Elmore, Goings, DeChaney, Peterson, and Rudin.

            NAYS:                0

            ABSENT:           0

            PRESENT:          1 – Trustee Watkins. Present vote is added to majority and therefore

                                       is an AYE vote.

            FINAL AYES:    6 – Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

            There being six affirmative votes, the motion carried.

Change in Account Balance Report- Eidenmiller passed out a draft of what the new account balance report will look like in the future. His goal is to create a report which provides yearly purchase and project totals and working cash.

Scott Eidenmiller left the meeting at 7:29 p.m.

C.  PUBLIC WORKS MANAGER’S REPORT:  Public Works Manager Mike Schopp reported that the curb project on the corner of Fast Ave. and Monroe St. is complete, and he is no longer using Randy Dabney Services, an independent contractor.

D.  VILLAGE PRESIDENT’S REPORT:

Reimbursement for Lowery Subdivision- More information is needed from Charles Lowery before the Village will consider reimbursing money for the Lowery Subdivision lots.

Laptop for Public Works Manager- President Friend suggested purchasing a laptop for Mike Schopp, and has been searching for prices.

Village of Mackinaw                                      Page 3                                     November 23, 2009

Trustee Peterson moved, seconded by Trustee Watkins to authorize President Friend to purchase a laptop computer for the Public Works Manager in an amount not to exceed $1,500. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Send Clerk to Training Seminar for Records Retention and Destruction- Trustee Elmore moved, seconded by Trustee Goings to authorize the Village Clerk to attend a training seminar in Springfield on Records Retention and Destruction at a cost of $159. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

E.     VILLAGE ATTORNEY’S REPORT:

Supplemental Budget & Appropriation Ordinance- Trustee Elmore moved, seconded by Trustee DeChaney to adopt Ordinance 797, a Supplemental Budget & Appropriation Ordinance. On a roll call the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      There being six affirmative votes, the motion carried.

Tax Levy- Attorney Pat McGrath explained the Village is subject to a PTELL tax cap of one-tenth of one percent this year.

Trustee Goings moved, seconded by Trustee Elmore to adopt Ordinance 798, the 2009-2010 Tax Levy Ordinance. On a roll call, the vote was:

      AYES:          6 - Trustees Elmore, Goings, DeChaney, Peterson, Watkins, and Rudin.

      NAYS:          0

      ABSENT:     0

      SUPER MAJORITY VOTE: 1 – President Friend.

      There being seven affirmative votes, the motion carried.

VII.  ADJOURNMENT @ 7:48 P.M.: There being no further business to come before the Board,

         Trustee Watkins moved, seconded by Trustee Peterson to adjourn, the motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Austen Wood, Village Clerk    Posted:____________