VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

December 14, 2009

Village President Craig Friend called the meeting to order at 7:03 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL @ 7:03 P.M. 

Present: 5 – Trustees Carolyn Elmore, Thomas Goings (by remote attendance), Lynn Rudin, Mike DeChaney, and Jesse Watkins

Absent: 1- Trustee Jerry Peterson

Also Present:  Deputy Chief of Police Bob Davies, Attorney Mark McGrath, Village Clerk Austen Wood, Chief of Police Gary Hartzell, and Public Works Manager Mike Schopp

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and reports written by the Public Works Manager, Collector, Police, Deputy Chief of Police/ESDA Coordinator, and Village Treasurer.

        Trustee Elmore moved, seconded by Trustee Rudin to approve all consent agenda items. On a roll call, the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

IV.       REPORTS:

A.    CHIEF OF POLICE REPORT: Report on file.

B.     EMERGENCY MANAGEMENT COORDINATOR REPORT: Deputy Chief of Police/ESDA Coordinator Bob Davies reported on three recent thefts. The Police Department has started training on the new video camera for the squad car.

C.    PUBLIC WORKS MANAGER’S REPORT: Public Works Manager Mike Schopp reported the holiday decorations have been displayed in the Village.

The Village of Mackinaw received a Certificate for meeting fluoride requirements in the water every month for the year of 2008.

Service Agreement with Altorfer for Generator- Trustee Rudin moved, seconded by Trustee Elmore to enter into a Service Agreement for the water plant backup generator with Altorfer in the amount of $5,178.00, for Public Works Manager Mike Schopp to sign the agreement, and for the payment to be made from the water fund.  On a roll call, the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0           

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

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3-Year Service Coverage Warranty for Generator- Public Works Manager Mike Schopp explained that the warranty will cover any repairs for three years.

Trustee DeChaney moved, seconded by Trustee Elmore to accept the Service Coverage Warranty from Altorfer for the generator in the amount of $1,860.00, for Mike Schopp to sign for the Village, and for the funds to be paid from the water fund.

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0           

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

King Tree Specialists- Cut Down and/or Trim Trees- Trustee DeChaney moved, seconded by Trustee Elmore to approve the quote from King Tree Specialists to cut down three trees and trim one tree in an amount not to exceed $2900.00. On a roll call the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

D.    TREASURER’S REPORT:  Report on file.

Non-Recurring Disbursements- Trustee Goings moved, seconded by Trustee Rudin to approve the non-recurring disbursements. On a roll call the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

E.  VILLAGE PRESIDENT’S REPORT:

Special Uses Additions to Zoning Code- The Board reviewed the recommendations made by Zoning Officer Dallas Davis regarding the addition of residential uses on the ground level of a commercial-zoned building.

Goings moved, seconded by DeChaney to direct Attorney McGrath to write an ordinance to add the following to the special uses to the zoning code: must meet fire code, must have off-street parking (2 parking spaces per unit), must have 2 exits from each unit, a minimum square footage must be met, and the units must meet the county health codes.  On a roll call the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

Alley Vacation at 305 S. Monroe St.- Trustee Elmore moved, seconded by Trustee Watkins to hold a hearing for the alley vacation at 305 S. Monroe St. at the Board meeting on January 25, 2010 at 7:05 p.m. On a roll call, the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

Reimbursement for Lowery Subdivision- More information is needed from Charles Lowery before the Village will reimburse money for the Lowery Subdivision lots. Village Clerk Austen Wood will notify Charles Lowery.

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Expenditure/Authorization of Motor Fuel Tax Funds-Trustee Elmore moved, seconded by Trustee Watkins to approve the pay request for the expenditures to Midwest Asphalt Repair in the amount of $9,651.00, R. A. Cullinan & Sons, Inc. in the amount of $35,090.13, and Farnsworth Group in the amount of $386.04, and to be paid from motor fuel tax funds. On a roll call, the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

Approve Clerk to Attend Excel Class- President Friend explained that the Clerk will be doing additional reporting in Excel, and this class will expand knowledge of the program.

Trustee Elmore moved, seconded by Trustee DeChaney to approve the Clerk to attend the Excel class on January 9, 2010. On a roll call the vote was:

      AYES:          5 - Trustees Elmore, Goings, DeChaney, Watkins, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Peterson

      There being five affirmative votes, the motion carried.

E.     VILLAGE ATTORNEY’S REPORT:

Presentation on FOIA and Open Meetings Act Changes for 2010- Attorney Pat McGrath will give a presentation on the FOIA and Open Meetings Act changes for 2010 at the Board meeting on January 25, 2010.

V.        NEW BUSINESS: President Friend informed the Board of an Abraham Lincoln impersonator whom John Ackerman would like to have visit the schools. Ackerman asked the Village of Mackinaw to donate money for the event.

      Attorney Mark McGrath advised the Village President to ask the Mackinaw Community Business Association for possible funding and that the Village cannot donate money.

      President Friend reminded the Board of the Christmas program hosted by the MCBA in Veterans Park on Wednesday night.

VI.  ADJOURNMENT @ 7:36 P.M.: There being no further business to come before the Board,

         Trustee Watkins moved, seconded by Trustee Elmore to adjourn, the motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Austen Wood, Village Clerk    Posted:____________