100 E FAST AVE
MACKINAW IL
61755
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE
Village President
It was a regularly
scheduled meeting of the
I.
ROLL
CALL BY VILLAGE PRESIDENT @ 7:30 P.M.
Present:
6 – Trustees Mike DeChaney, Carolyn
Elmore, Tom Goings (by remote attendance), Jerry Peterson, Lynn Rudin, and Jesse
Watkins.
Also Present:
EDC Grant Consultant Jim Cummings,
Police Chief Gary Hartzell, Deputy Police Chief Bob Davies, Attorney Mark
McGrath, Village Treasurer Scott Eidenmiller and Village Collector Lisa Spencer.
II.
APPOINT ACTING RECORDING SECRETARY:
Trustee Elmore moved, seconded
by Trustee Goings to appoint Village Collector, Lisa Spencer as Acting Recording
Secretary for this regularly scheduled meeting only.
On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
III.
CONSENT AGENDA:
The consent agenda consists of
approving the previous meeting minutes, recurring disbursements, and reports
which include the Village Clerk, Police Chief, Deputy Police Chief -Emergency
Management Coordinator, Public Works, Village Treasurer, and Village Clerk, and
Collector reports.
Trustee Elmore
moved, seconded by Trustee Watkins to approve the consent agenda which
includes the June 8, 2009 regular meeting minutes, as submitted by Village Clerk
with the following correction.
President’s Report – Third Shift Premium Pay the motion was seconded by Trustee
Watkins not Trustee Goings. On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
IV.
CITIZENS COMMENTS AND CONCERNS:
A.
IGA Parking Lot Update:
EDC Grant
Consultant, Jim Cummings, gave an update to the Board
regarding the parking lot for the IGA.
Cummings stated that bids were opened and the project
contract was awarded to Otto Baum Construction at the cost of $119,911.00.
A pre-construction
meeting will take place later this week and construction shortly thereafter.
Cummings also informed the Board that he is continuing with the
application for a rural business
enterprise grant to possibly aid with additional infrastructure fees
accompanied with the alley and
landscaping for the IGA. He
will give the Board an update when more information is available.
V.
REPORTS:
A.
POLICE
CHIEF’S AND DEPUTY POLICE CHIEF’S REPORT:
Police Chief Gary Hartzell and Deputy Police Chief Bob Davies reported on the
activities in their department.
PORTABLE RADIO PURCHASE:
Davies reported to the Board that the department’s current
portable radios are ten years old and starting to need frequent repairs.
Davies presented a quote from
Ragan Communications for a M/A-COM P5150 EDACS Scan Portable Radio
costing $2,586.70 and is
requesting that funds permitting one portable radio be purchased annually for
the department.
This price is based on the IL State contract discount.
Treasurer Eidenmiller has been informed of
this budget request and feels that adequate funds are available to
purchase one portable radio this
fiscal year.
Trustee Goings moved, seconded by Trustee Elmore to have Davies order one
M/A-COM P5150
EDACS Scan Portable Radio from Ragan Communications at a cost of
$2,586.70.
On the roll call, the
vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Trustee Elmore moved, seconded by Trustee Goings to authorize Attorney
Mark McGrath to prepare
an ordinance making the east side of Webster Street between Fifth and
Madison Streets no parking.
On the roll call, the vote was:
AYES:
4 – Trustees
DeChaney, Elmore, Goings, and Rudin.
NAYS: 2 – Trustees Peterson and Watkins
ABSENT: 0
There being
four
affirmative votes, the motion carried.
B.
TREASURER’S REPORT:
Treasurer, Scott
Eidenmiller reported on the Village accounts and
investments. Report on file.
Approval of Non-recurring Bills:
Trustee Rudin moved, seconded by Peterson to approve the non-recurring bills as
submitted. On the roll call, the
vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
*Appropriation/Budget Ordinance # 788:
Trustee Peterson moved, seconded by Trustee Elmore to adopt Ordinance #788, “An
ordinance making budgets and appropriations for the corporate purposes of the
April 30, 2010.
On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
*This
Ordinance will be re-numbered at the July 13th meeting, because of a
duplicate number being used at adoption.
Water System Improvements CD:
Treasurer Eidenmiller made his recommendation to the Board to reinvest the water
system improvements CD approaching maturity on June 23, 2009.
Eidenmiller intends on reinvesting the full maturity amount along with an
additional $25,000 from the water fund into a new CD issued from First Security
Bank of Mackinaw at an interest rate of 2.75% for a time of one year.
Trustee Elmore moved, seconded by Trustee Watkins to approve Treasurer
Eidenmiller recommendation to reinvest the current water system improvement CD
along with an additional $25,000 from the water fund for a period of one year at
2.75% from First Security Bank of Mackinaw.
On the
roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Payroll Report:
The
Board requested that starting immediately the payroll report be included in
their board packets to allow time to review before meetings.
Bill Signage Sheet:
Trustee Peterson asked why the Board signs a signage sheet for bills.
Attorney
Mark McGrath informed the Board that this was a past procedure prior to
the Village having
computers and there is no longer a need to have a separate signage sheet
for bills since bill listing
reports are included in the financial packet of each board meeting packet, but
still recommends that the bills be brought to each meeting for review.
Treasurer Eidenmiller informed
the Board that he does approve each bill before meetings and bills will
still be place on the board
table for review.
C.
PUBLIC WORKS REPORT:
Public Works
Manager was absent from this meeting, no report was given.
D.
PRESIDENT’S REPORT:
Police Third Shift Salary –
President Friend
asked the Board to consider a third shift premium
pay for any scheduled police departments hours worked from 10 p.m. -
6a.m. Treasurer
Eidenmiller reminded the board to consider the budget when making any decision
to increase
wages. Police Chief Hartzell
informed the Board that with recent vandalism issues it is in the
Village’s best interest to have some third shift hours patrolled.
He also stated that a third shift
premium pay is a way to reward the officers who volunteer to work this
shift. Trustee Rudin
commented
that a third shift patrol could prove to be invaluable to the community and is
greatly
needed.
Trustee DeChaney moved, seconded by Trustee Goings to grant a third shift
premium pay
increase of one dollar per hour to the police department for employees
working any scheduled
hours from 10 p.m. – 6 a.m.
On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Trustee Goings moved to limit the police department’s third shift premium
pay increase to not
exceed $500 per fiscal year, there was no second, the motion died.
Appointment of Chief of Police - President Friend announced his
recommendation to appoint
Gary Hartzell as Police Chief for the
Trustee Goings moved, seconded by Trustee Elmore to accept the
President’s recommendation to
appoint Gary Hartzell as Police Chief for the term of one year to expire
May 1, 2010.
On the roll call, the vote was:
AYES:
5 – Trustees
DeChaney, Elmore, Goings, Peterson, and Rudin.
NAYS: 1 - Watkins
ABSENT: 0
There being
five affirmative
votes, the motion carried
Appointment of Village Collector - President Friend announced his
recommendation to
appoint Lisa Spencer as Village Collector for the
Trustee Goings moved, seconded by Trustee Elmore to accept the
President’s recommendation to
appoint Lisa Spencer as Village Collector for the term of one year to
expire May 1, 2010.
On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Meeting Compensation – President Friend brought before the Board
the issue of Village office staff
compensation for meetings attended.
He feels the
Trustee Elmore moved to not
compensate Village office staff for any committee meetings, there was
no second, the motion died.
Trustee
Peterson moved, seconded by Trustee Watkins to compensate Village Clerk, Village
Collector and Village
Secretary for board and committee meetings required by the Village Board
to attend after regular office hours
at $30.00 per meeting. A list of
meetings attended shall be
turned in prior to monthly
meeting payroll. Compensation shall be granted for all qualifying
meetings starting May 1,
2009. On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Olympic Day
Proclamation – President Friend
proclaimed the
E.
TRUSTEE’S REPORT:
Trustee DeChaney
felt that if the families that live in the subdivision are requesting extra stop
signs then they should be installed. Trustee
Watkins stated that he frequently is in that area and has not noticed a speeding
problem. Trustee Peterson
commented that no one from the subdivision has come before the Board regarding
this issue. Trustee Goings stated
that since he is a board member and lives in the subdivision families have been
voicing their concerns to him about speeding.
Trustee Goings
moved, seconded by Trustee DeChaney to authorize Attorney Mark McGrath to
prepare an ordinance to install stop signs at the intersections of
AYES:
2 – Trustees
DeChaney and Goings
NAYS: 3 – Trustees Peterson, Rudin, and Watkins
ABSENT: 0
PRESENT: 1 – Trustee Elmore.
Present vote is added to majority and therefore is a NAY vote.
Final NAYS: 4 Trustees Peterson,
Rudin, Watkins, and Elmore
There being
only two
affirmative votes, the motion did not carry.
Trustee Watkins
moved, seconded by Trustee Elmore to have the public works department place
gravel in this hole when weather and ground conditions permit.
On the roll call, the vote was:
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
F.
VILLAGE ATTORNEY’S REPORT:
Removal of Temporary Stop Signs
at Kerlin and Fifth Streets:
Trustee
Rudin moved, seconded by Trustee Elmore to authorize Attorney Mark McGrath to
prepare an ordinance to repeal ordinance #787 for temporary stop signs at Kerlin
and Fifth Streets.
AYES:
6 – Trustees
DeChaney, Elmore, Goings, Peterson, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
There being
six
affirmative votes, the motion carried.
Resolution 09-6 Release of Executive Session Minutes:
Trustee Elmore moved, seconded by Trustee Rudin to accept the resolution
regarding executive session minutes and not to release any closed session
minutes as submitted by the Village Clerk.
AYES:
5 – Trustees
DeChaney, Elmore, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
PRESENT: 1 – Trustee Peterson.
Present vote is added to majority and therefore is an AYE vote.
Final AYES: 6 – Trustees DeChaney,
Elmore, Goings, Rudin, Peterson, and Watkins.
There being
six
affirmative votes, the motion carried.
Approve Executive Session Minutes:
Trustee Elmore moved, seconded by Trustee Rudin to approve the executive session
minutes of January 12, 2009, January 26, 2009, both sessions of February 9,
2009, March 23, 2009, and April 23, 2009 and not to release any closed session
minutes as submitted by Village Attorney Mark McGrath.
AYES:
5 – Trustees
DeChaney, Elmore, Goings, Rudin, and Watkins.
NAYS: 0
ABSENT: 0
PRESENT: 1- Trustee Peterson.
Present vote is added to majority and therefore is an AYE vote.
Final AYES:
6 – Trustees DeChaney, Elmore, Goings, Rudin, Peterson, and Watkins.
There being
six
affirmative votes, the motion carried.
G.
VILLAGE CLERK’S REPORT: Village Clerk was absent from this
meeting, no report was given.
VI.
NEW BUSINESS:
Sidewalk Grant
Update: Trustee Peterson gave
an update to the Board regarding the
sidewalk grant project. He
showed the areas of Fast Ave which will be included in phase one of
this project.
Bid packets are being prepared by Patrick Myer and will be ready for the
Board to review at the July
13, 2009 meeting.
VII.
ADJOURNMENT @ 9:46 P.M.:
There being no
further business to come before the Board,
Trustee Elmore moved, seconded by Trustee Peterson to adjourn, the
motion carried.
I, Lisa Spencer, Village Collector of the
Lisa Spencer, Village Collector
Posted: ____________