VILLAGE OF MACKINAW

100 E. FAST AVE

MACKINAW IL  61755

PRESIDENT AND BOARD OF TRUSTEES

July 27, 2009

REGULAR MEETING MINUTES

MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MACKINAW, HELD AT THE MUNICIPAL BUILDING AT 7:30 P.M.

Village President Craig Friend called the meeting to order at 7:30 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL @ 7:30 P.M.  Present: 6 – Trustees Mike DeChaney, Carolyn Elmore, Tom Goings, Lynn Rudin, Jerry Peterson, and Jesse Watkins.

                                Also Present:   Police Chief Gary Hartzell, Deputy Police Chief Bob Davies, Attorney Mark                                      McGrath, Brett Zehr, Todd Smith, Mike Schopp, Leonard Holloway, and Village Clerk Austen Wood.

II.        CONSENT AGENDA:  The consent agenda consists of approving the previous meeting minutes, recurring disbursements, and a report written by the Village Treasurer.

        Trustee Elmore moved, seconded by Trustee Goings to approve the consent agenda. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.   

III.     CITIZENS COMMENTS AND CONCERNS:  

        Jim Cummings- Cummings was not present at the meeting. President Friend informed the Board there are funds available for the parking lot outside of the IGA, but the Village is not yet approved.

            Todd Smith, IGA and Alley Improvement Concerns- Todd Smith had questions regarding the paving of the alley south of his house which will be used as an exit from the new IGA. Smith is concerned about drainage and traffic in the alley. The grant money Jim Cummings is working on will be utilized to pave the alley. If the Village does not obtain the grant, the Village will obtain consider other options to pave the alley.

IV.       REPORTS:

A.     POLICE CHIEF’S REPORT: Police Chief Hartzell was not present at this time.

B.     EMERGENCY MANAGEMENT COORDINATOR’S REPORT:  Emergency Management Coordinator and Deputy Police Chief Bob Davies reported a couple of domestic cases and juvenile problems since the last Board meeting on July 13, 2009.

C.  TREASURER’S REPORT:  Report on file.

Approval of Non-Recurring Bills –Trustee Goings moved, seconded by Trustee Elmore to approve the non-recurring disbursements as submitted.  On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

            Investment Report: Trustee Goings had a question on the accrued interest on the Investment

            Report. Treasurer Eidenmiller was not present to answer this question.

            Trustee Elmore moved,            seconded by Trustee Goings to table the investment report for the next

            regularly scheduled meeting. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Village of Mackinaw                                      Page 2                                                 July 27, 2009

D.   PRESIDENT’S REPORT:  

Accept Public Works Manager’s Resignation- Trustee Goings moved, seconded by Trustee DeChaney to accept the three day notice of resignation from Public Works Manager Randy Dabney. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

            Appoint Public Works Manager- President Friend nominated Mike Schopp as Public Works

            Manager until the next Board Meeting on August 10, 2009. President Friend will speak with Schopp

            concerning compensation for the new position before the next meeting.

Trustee Goings moved, seconded by Trustee Elmore to appoint Mike Schopp as the Public Works Manager until the next regularly scheduled meeting on August 10, 2009. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Change Village Board Meeting Time to 7:00 p.m.- Trustee Peterson moved, seconded by Trustee Rudin to change the Village Board meeting time to 7:00 p.m. On a roll call, the vote was:

AYES:  5 – Trustees DeChaney, Elmore, Rudin, Peterson, and Watkins.

    NAYS: 0

ABSENT: 0

PRESENT: 1 – Trustee Goings. Present vote is added to majority and therefore is an AYE vote.

Final AYES: 6 - Trustees DeChaney, Goings, Watkins, Rudin, Peterson, and Elmore.

There being six affirmative votes, the motion carried.   

Hire New Village Office Assistant(s)- President Friend is interested in hiring Patty Parmele and Brenda Hummer for the assistant position. The assistants will be scheduled for no more than 20 hours per week combined. Village Collector, Lisa Spencer will be the Office Coordinator and dedicate hours as work is needed to be done. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Appoint New IMRF Reporting Agent- Trustee Goings moved, seconded by Trustee Elmore to appoint Lisa Spencer as the new IMRF Reporting Agent. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

            President Friend reported last year over 70 percent of people responded to the Census report.

            President Friend reported to the Board about the Danvers Water Pipeline Committee meeting on

            Wednesday, July 22, 2009. If Danvers wanted to install a pipeline from Mackinaw to Danvers,

            Mackinaw would be the qualifying recipient for a grant, and could get 45 percent of the project cost

            covered.

      E. PUBLIC WORKS REPORT: 

Mike Schopp reported the bid opening for the sidewalk project was today. This project will be ADA approved and the Village will be responsible for taking out all concrete during this project.

Trustee Peterson reported the Village Engineer, Patrick N. Meyer & Associates, Inc., recommended the lowest bid by ICCI for the amount of $26,465.20.

Village of Mackinaw                                      Page 3                                                 July 27, 2009

Trustee Peterson moved, seconded by Trustee Rudin to set a Special Meeting for Thursday, July 30, 2009 at 5:30 to approve the bid from ICCI. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

      F. TRUSTEE’S REPORT: Trustee Rudin informed the Board trees are currently being planted at                      Brock Lake.

      Trustee Rudin read out loud the following statement to the Board and asked it be entered into the

      minutes: “I missed the last meeting as I was vacationing in Colorado. I wish I had been present for

      the meeting since an appointment and change in job description was addressed. Previously, an

      appointment was tabled by the President, till the next meeting because a Village Trustee was on

      vacation. I understand the Village business and agenda must be carried out each meeting…but I hope

      to see consistency in the protocol of how it is carried out. I would like to express my thanks to Lorrie

      Paxton for her service to the Village and her assistance to me since I have been on the Village

      Board.”

The light fixture at the north end of Fitzgerald St. is still in need of being shut off. At the March 9, 2009 meeting the Board had approved to have this fixture permanently removed. Mike Schopp will get a hold of Ameren to handle the matter.

G.     VILLAGE ATTORNEY’S REPORT: Village Attorney McGrath advised the Board to think about taking some action for water drainage, such as channeling the ground for the Smith alley. Village Treasurer Scott Eidenmiller is searching for information on grant money available for a wind turbine.

V.     NEW BUSINESS: 

Trustee Goings reported that tentative information suggests that Mackinaw could sell water to Danvers at a reasonable charge and pay for additional costs and capital depreciation.

Police Chief Gary Hartzell arrived at 8:41 p.m.

POLICE CHIEF’S REPORT: Police Chief Gary Hartzell had no report.

VI.    EXECUTIVE SESSION: At 8:45 p.m., Trustee Peterson moved, seconded by Trustee Rudin to go

         into executive session to discuss personnel issues and to allow Village Attorney Mark McGrath to

         remain for the executive session. On a roll call, the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

VII.   ROLL CALL @ 9:18 p.m. RETURN TO REGULAR SESSION:  Present: Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

         Also Present: President Friend, Attorney McGrath, and Village Clerk Wood.

         Trustee Peterson moved, seconded by Trustee Rudin to add discussion of allowing Mike

         Schopp to hire a consultant at the Special Meeting on Thursday, July 30, 2009. On a roll call,

         the vote was:

AYES:  6– Trustees DeChaney, Elmore, Peterson, Goings, Rudin, and Watkins.

    NAYS: 0

ABSENT: 0

There being six affirmative votes, the motion carried.

Village of Mackinaw                                      Page 4                                                 July 27, 2009

         NEW BUSINESS:  The Dee-Mack Cheerleaders sent a thank you to the Village of Mackinaw for

allowing them to use the water for their car wash. Also, Richard M. Daley, Mayor of Chicago, sent a thank you for supporting Olympic Day and Chicago’s bid to host the 2016 Olympic and Paralympic Games.

   President Friend has almost completed the new computers for the office staff.

VIII.  ADJOURNMENT @ 9:32 P.M.: There being no further business to come before the Board,

         Trustee Watkins moved, seconded by Trustee Elmore to adjourn, the motion carried.

I, Austen Wood, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Austen Wood, Village Clerk    Posted:____________