VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

DECEMBER 13, 2010

Village President Craig Friend called the meeting to order at 7:00 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL

Present: Village President Craig Friend and Trustees Mike DeChaney, Carolyn Elmore (arrived at 7:03 p.m.), Jerry Peterson, Lynn Rudin, and Jesse Watkins

Absent:  Trustee Tom Goings

Also Present:  Chief of Police Gary Hartzell, Deputy Chief of Police Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Mark McGrath, Public Works Manager Mike Schopp, Jeff Kaufman and Jerry Kaiser

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving the meeting minutes of November 22, 2010, Public Works reports, Police Department report, ESDA report, Collector’s utility billing report, Treasurer’s financial reports and recurring disbursements.

        Trustee Peterson moved, seconded by Trustee Watkins to approve all consent agenda items as submitted.  On a roll call, the vote was: 

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried. 

IV.       PUBLIC COMMENTS:

Additional Street Lights in Mackinaw Valley Estates – Mackinaw Valley Estates Developer Jerry Kaiser came before the Board to request that additional street lights be placed at the north end of Tulip Street and Meadow Lane.  President Friend requested that he bring a petition signed by the residents of Mackinaw Valley Estates stating that additional street lights would be a benefit to the area.   Once the Village receives the petition this matter will be revisited by the Board. 

V.          DEPARTMENT REPORTS:

A.    POLICE REPORT: Chief Hartzell and Deputy Chief Davies reported on the activities of the police report. 

Moving Radar Detector - Trustee Watkins moved, seconded by Trustee DeChaney to approve the purchase of a Genesis Moving Radar from Decatur Electronics at a cost not to exceed $1900.00 including installation and labor.  On a roll call, the vote was:

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

B.     E.S.D.A. REPORT:  E.S.D.A. Coordinator Davies reported on the activities of his department.

C.    TREASURER’S REPORT: 

Non-Recurring Disbursements- Trustee Elmore moved, seconded by Trustee DeChaney to approve the non-recurring disbursements. On a roll call, the vote was:

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

Investment Report – Trustee Peterson moved, seconded by Trustee Elmore to approve the Treasurer’s Report as submitted.  On a roll call, the vote was:

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

D.    PUBLIC WORKS: Public Works Manager Schopp reported on the activities of the public works department. (report on file)

Lease of a 420E IT Backhoe Loader – Trustee Elmore moved, seconded by Trustee Watkins for the Village to enter into a lease agreement with Altorfer CAT Financial to lease a 420E IT Backhoe Loader at a monthly rate of $460.00 for 60 months and to have President Friend sign the lease agreement on behalf of the Village. On a roll call, the vote was:

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

E.     PRESIDENT’S REPORT:

FEMA’s invitation to participate in the National Flood Insurance Program - President Friend stated that the Village has no buildable lots within the identified flood prone areas of our community.  Therefore; he sees no reason for the Village to join the National Flood Insurance Program. 

DSL connection for water plant – President Friend tabled this matter until the next regularly scheduled meeting. 

Intergovernmental agreement for animal & rabies control services – Trustee Rudin moved seconded by Trustee Peterson for the Village to enter into an intergovernmental agreement with Tazewell County Animal & Rabies Control effective January 1, 2011 for animal and rabies control services at an annual rate of $1,649.00 and to have President Friend sign the agreement on behalf of the Village.  On a roll call, the vote was:

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

Cancel December 27, 2010 Board meeting - Trustee Watkins moved, seconded by Trustee Elmore to cancel the December 27, 2010 Board meeting.   On a roll call, the vote was: 

      AYES:          5 - Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being five affirmative votes, the motion carried.

F.     NEW BUSINESS:

Tazewell County digital photo – President Friend informed the Board of a letter he received from Tazewell County offering digital photos of communities within Tazewell County.  President Friend feels this would be a benefit for the Village to have such a photo and will contact Tazewell County regarding the details.  It was the consensus of the Board that this would be a benefit for the Village to have a digital picture of Mackinaw.

G.    VILLAGE ATTORNEY’S REPORT: 

      Ordinance No. 820 regarding tax levy – Trustee Elmore moved, seconded by Trustee Peterson to adopt Ordinance No. 820 that hereby levies all the taxable property with the corporate limits of the Village of Mackinaw, Tazewell County, Illinois, subject to taxation as the property is assessed and equalized for State and County purposes for the fiscal year ending April 30, 2011.  On a super-majority roll (vote of the President is required for street & bridge and street & lighting purposes), the vote was:

AYES:          6 – President Friend and Trustees DeChaney, Elmore, Peterson, Rudin and Watkins

      NAYS:         0

      ABSENT:    1 – Trustee Goings

      There being six affirmative votes, the motion carried.

VIII.   ADJOURNMENT @ 7:52 P.M.: There being no further business to come before the Board, Trustee Elmore moved, seconded by Trustee Rudin to adjourn, motion carried.

I, Lisa Spencer, Village Clerk of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Lisa Spencer, Village Clerk Posted: ________