VILLAGE OF MACKINAW

PRESIDENT AND BOARD OF TRUSTEES

REGULAR MEETING MINUTES

August 22, 2011

Village President Craig Friend called the meeting to order at 7:00 P.M. 

This was a regularly scheduled meeting of the Village of Mackinaw.

I.           ROLL CALL

Present: Village President Craig Friend and Trustees Kelly Capps, Mike DeChaney, Carolyn Elmore, Jerry Peterson, Lynn Rudin, and Jesse Watkins (7:19 p.m.)

Also Present:  Police Chief Gary Hartzell, Deputy Police Chief Bob Davies, Village Clerk/Collector Lisa Spencer, Attorney Mark McGrath, Treasurer Scott Eidenmiller, and Public Works Manager Mike Schopp.

II.        PLEDGE OF ALLEGIANCE

III.     CONSENT AGENDA:  The consent agenda consists of approving regular meeting minutes of August 8, 2011, Public Works Manager’s reports, Treasurer’s financial reports and recurring disbursements.

Trustee Peterson moved, seconded by Trustee Elmore to approve all consent agenda items as submitted.  On a roll call, the vote was: 

      AYES:          5 – Trustees Capps, DeChaney, Elmore, Peterson, and Rudin

      NAYS:         0

      ABSENT:    1- Trustee Watkins

      There being five affirmative votes, the motion carried. 

IV.       PUBLIC COMMENT:

Dave Anderson regarding Village Administrator – Dave Anderson, volunteer of the IL City Management Commission, informed the Board of the benefits of a Village Administrator to assist the President and Board with the day to day operations of managing municipal government.  The Board thanked him for taking the time to meet with them.

         Trustee Jesse Watkins arrived at 7:19 p.m.

V.          DEPARTMENT REPORTS:

A.    POLICE REPORT: Police Chief Hartzell and Deputy Chief Davies reported on the activities of the police department.

Squad car equipment – Trustee Elmore moved, seconded by Trustee Watkins to approve the purchase of security equipment for the 2011 squad car from Watch Guard at a price of $5,182.00.  On a roll call, the vote was:

      AYES:          6 – Trustees Capps, DeChaney, Elmore, Peterson, Rudin, and Watkins

      NAYS:         0

      ABSENT:    0

      There being six affirmative votes, the motion carried

B.     E.S.D.A. COORDINATOR’S REPORT:  E.S.D.A. Coordinator Bob Davies reported on the activities of the department.

C.  PUBLIC WORKS: Public Works Manager Mike Schopp reported on the activities of the public works department.

Back-up generator for north lift station –  The Board discuss with Public Works Manager Schopp the cost difference between a portable and a stationary back-up generator for the north lift station.

Trustee Rudin moved, seconded by Trustee Elmore to purchase from Koener Electric a stationary back up generator at a cost of $10,683.00 and also authorize the public works department to secure the generator with a fence.  On a roll call, the vote was:

      AYES:          6 – Trustees Capps, DeChaney, Elmore, Peterson, Rudin, and Watkins

      NAYS:         0

      ABSENT:    0

      There being six affirmative votes, the motion carried. 

D.    TREASURER’S REPORT: 

Non-Recurring Disbursements- Trustee Elmore moved, seconded by Trustee Rudin to approve the non-recurring disbursements. On a roll call, the vote was:

      AYES:          6 – Trustees Capps, DeChaney, Elmore, Peterson, Rudin, and Watkins

      NAYS:         0

      ABSENT:    0

      There being six affirmative votes, the motion carried. 

Trustee Capps asked that the Board review numerous quotes before purchasing large expense items.

Municipal Software – Treasurer Eidenmiller informed the Board that he has been reviewing the possibility of replacing the municipal software used by the office.  More information regarding this matter will be given at a later meeting.

VI.             PRESIDENT’S REPORT:

Resolution #11-08 opposing the proposed chemical waste landfill over the Mahomet Aquifer in Dewitt County – Trustee Rudin moved, seconded by Trustee DeChaney to approve Resolution #11-08 opposing the proposed chemical waste landfill over the Mahomet Aquifer in Dewitt County.  The Mahomet Aquifer is the source of water for the Village of Mackinaw and Heritage Lake Subdivision.  On a roll call, the vote was:

      AYES:          4 – Trustees DeChaney, Elmore, Peterson, and Rudin

      NAYS:         1 – Trustee Capps

      PRESENT:   1 – Trustee Watkins (counts with majority)

      ABSENT:    0

      There being five affirmative votes, the motion carried. 

VII.          TRUSTEE’S REPORT: 

Brownfield seminar update - Trustee Capps gave an update to the Board regarding a Brownfield seminar he attended in Pekin. 

VIII.       NEW BUSINESS: 

No Parking on north side of Fifth St between Main St and Monroe St -  Trustee Capps asked that the Board consider making the north side of Fifth St between Main St and Monroe St no parking due to the congestion before and after school.  This item will be discussed at the next regularly scheduled meeting.

IV.   ADJOURNMENT @ 8:54 P.M.: There being no further business to come before the Board, Trustee Elmore moved, seconded by Trustee Rudin to adjourn, motion carried.

I, Lisa Spencer, Village Clerk/Collector of the Village of Mackinaw, Illinois do hereby certify that the foregoing minutes are a true and correct copy of the regular meeting held on the above date, as the same appears on the records of the Village now in my custody and keeping.

                                                                        Lisa Spencer, Village Clerk/Collector Posted: ________